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Word 2010 Power Shortcuts
Illustration by Neil Webb
Watching:

Mastering the Navigation pane


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Mastering the Navigation pane

Have you ever wished you could scan through your document visually or heading by heading? Now you can. The Navigation Pane is a dynamic tool you can use to browse your document by headings, thumbnails, and it also has a visual search. To turn it on, go up to the View tab and on the left-hand side of the ribbon you will see Navigation Pane. Put a checkmark in front of it and a pane opens up on the left-hand side. Now honestly I find this so useful that I leave it up all the time. There are three different tabs Browse by heading, Browse by pages, and Browse the results from your current search and we will take a look at all three.
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Mastering the Navigation pane

Have you ever wished you could scan through your document visually or heading by heading? Now you can. The Navigation Pane is a dynamic tool you can use to browse your document by headings, thumbnails, and it also has a visual search. To turn it on, go up to the View tab and on the left-hand side of the ribbon you will see Navigation Pane. Put a checkmark in front of it and a pane opens up on the left-hand side. Now honestly I find this so useful that I leave it up all the time. There are three different tabs Browse by heading, Browse by pages, and Browse the results from your current search and we will take a look at all three.

Let's start with the first tab Browse the headings in your document. Headings refer to any content that has been formatted with the Heading 1, Heading 2, and Heading 3 Styles. If I go to the Home ribbon and look in my Styles gallery, I can see that this is Heading 1, my sub-sections are Heading 2. In the navigation Pane I can see that they are indented in a hierarchy. All my Heading 1s are on the left-hand side, all my Heading 2s are indented, and if I had Heading 3s and heading 4s they will be further indented.

If your document is very long and you do not want to have to scroll around a lot, you can use these little arrows on the left-hand side to expand and collapse the sections. So if I want to jump to the part of my document. I can simply use the Navigation Pane to quickly jump. I don't have to go scrolling around looking for it anymore. Now the Navigation Pane is even more powerful than that. Go down to Chapter 6 and I can see here that GROUP INSURANCE is supposed to have LIFE INSURANCE and BENEFITS TABLE right underneath them.

So I can use the Navigation Pane to actually change the formatting and change the section levels. If I right click on LIFE INSURANCE, I can Demote it and it becomes a Heading 3. And I will do the same thing to the BENEFITS TABLE. I will right click on it and click Demote. Now scroll up to the very top of the document and this Section right here THE STORY BEHIND TWO TREES EXTRA VIRGIN OLIVE OIL is right now formatted as a Heading 2. So I could highlight it and then click on Heading 1 or I can just right-click on this and Promote it, and it will change all the formatting for me.

The Navigation Pane can also be used to rearrange your document. So for example, if I wanted to move my SECTION 7: EMPLOYEE COMMUNICATIONS up above my PAY sections, normally you would have to highlight it and then Cut it and Paste it or drag it, but you can do that much easier by simply clicking on the SECTION and dragging it up to where you want it to go and let go. It immediately rearranges my document for me. Now I do notice that in this document my numbering is now off. In a later video I am going to show you how to renumber your sections automatically.

So now let's take a look at the second tool in the Navigation Pane. This button right here that says Browse the pages in your document. This shows you tiny previews of each page so that you can navigate by sight, simply by clicking around kind of like you would in a PDF. Now one of my favorite things about the Navigation Pane is the third tab which is the Search and it works in conjunction with the Search Document right here. In old versions of Word you had to open up a Find window and then type in which you were looking for and then click Find Next, Find Next, Find Next until you actually got there.

Now if I type in olive oil, two things happen. First, in my document it highlights every instance of that word and second in the Navigation Pane, it shows the instances with the context of the word. So I can easily find the one that I am looking for and just come then click on it and it will take me to that part of the document. So as you can see the Navigation Pane with visual searching, visual navigation, and the ability to browse and rearrange my headings, is a vast improvement over previous tools and will save you a lot of time navigating your document.

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