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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
If you have particular formatting applied to many items, and want to make sure that they're all exactly the same, use Mark Formatting Inconsistencies, so that Word will alert you to slight discrepancies as you type. To turn it on, go to the File tab, and down to Options. Click on the Advanced section, and right here, there's two checkmarks. The first one is Keep track of formatting, and the second one is Mark formatting inconsistencies. I'll turn them both on, and then I'll click OK.
Now, as you work, Word will analyze your paragraph and character formatting, looking for slight differences. It will look for errors in list formatting, and times when you've replicated a style by directly applying formatting. Here I notice that item 4.2 has a blue underline. When I click on the heading for section 4.3, I can see that it's Heading 2. But, when I click on the section heading for 4.2, I can see that it's normal, and that the formatting has been directly applied. If I right-click on it, I have three options; Replace the direct formatting with style Heading 2, or Ignore it One time, or Ignore the Rule completely for the whole document.
So I will replace direct formatting with style Heading 2. Turning on the Mark formatting inconsistencies feature will help you produce professional documents by making sure all your formatting is done in exactly the same way.
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