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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
The first time you login to Outlook Web App, you'll probably have received an email that has a URL, a web address, and some other information, and you'll click in the Email link to launch OWA to get to this Login screen; or it might be that on your computer you actually have OWA saved on your favorites for you by your IT folks. If you don't have it saved there and you'd like to have it, right here on this screen, this is a great time to go ahead and click and Add this item to your Favorites list, and it will be here just like this.
You have two choices, because Microsoft Exchange has no way of knowing where you are right now. You could be sitting on your laptop, at your station at work, you could be sitting in a hotel room, you could be logging on from a library. So you will always have the choice to say, I'm actually on a public computer right now. The implication of saying I'm on a public computer is that you will have a shorter period of time that you do nothing before this application shuts down. The concern being that you would be in the middle of browsing your email and be called away or turn away, and someone else could walk up to the machine and you wouldn't necessarily notice.
If you say you're on a private computer your home or in your office, then you'll have an hour of inactivity before you will be logged out by Microsoft Exchange. But if you're in a public setting, you'll only get 15 minutes. There's another choice you need to make as well, which is do you want to use the full version of Outlook Web App, or do you want to use the light version. There are two advantages to using the light version of OWA or Outlook web App. One is that for people with visual disabilities, the light version has much less information on the screen, so it's far easier to see.
It also is read more easily by a Screen Reader, that's the light version. And if it so happens that you're a slow Internet connection and you're having trouble downloading information, this is exactly the place for you to go, because there is less information on the screen, and therefore there is less information being delivered to you. So if you say, I'd like to use a light version, then you'll automatically get it. But it might also be that you didn't check this box, and you'll get a light version anyway, because you might be using older browser that can't support the richer version, the non-light version of Outlook Web App.
So whether you get the full version of OWA or the light version of OWA depends not just on your choice here, but it also depends on your browser and your operating system. If you decide that you want to use the regular version of OWA right now, you can still make a different choice the next time you log in, and the next time, and you can also make the same choice by setting Options in Outlook. So public or private, light version or full version, now you enter your email address, including your domain, and your password, and Sign in to Microsoft Exchange and Outlook Web App.
So each time you log in, expect that you'll have those same choices in front of you. Please make sure that if you're not using your own computer that you choose the public option before you log in.
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