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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
YouTube.com has become the de facto destination for publishing and sharing video content, from entertainment to instruction manuals. Hulu.com is where the television networks publish recent episodes of your favorite TV shows. PowerPoint 2010 allows you to show a YouTube or Hulu video right inside your slideshow, as long as you have a fast internet connection. Online web video tools are built right into PowerPoint to make the job as easy as it could be. Your computer does have its own minimum requirements for implementing this technique though. You'll need Flash Player 10 plus and Windows Media 10 or higher, and please do note that if you are going to link to copyright a material, it's important that you obtain the owner's approval before you use or distribute content that you did not create.
I'll click the slide where I want to add my video. I'll use my fourth slide, Test of Our Longer TV Spot. In your browser, go to the website that contains the video you want to link to, such as YouTube or Hulu. If you're using our exercise files, simply right click on the link on your screen and choose Open Hyperlink. This will take you to YouTube's web site. Under the video, there's a button labeled Share. Click on it and additional info will appear below the video.
The first link is the URL of the video, but it's not the one we're looking for. This is the one you will use on a website or in an email message. Instead, click on this Embed button a little further down. The embedding code we need shows up here, but before we copy and paste it, let's refine it first for our own needs. Let's start with the four checkboxes. If you do want to Show suggestive videos when the video finishes, put a check mark here, but for most PowerPoint presentations we don't want to surf to other related videos, so I'll leave it unchecked.
The next two checkboxes add a level of security, but I don't want any barriers to playing my YouTube video, so I'll leave them unchecked. There's a check box at the bottom that says Use old embed code. This switches the code from an iframe to object-based. I'm going to turn it on. I found that the new iframe code doesn't always work in PowerPoint, but the old code works 100% of the time. Next, we can pick the size of the video on our screen. You can click on one of the four defaults or you can type your own.
Notice that as I click on each one, the embed code in the box above is automatically updated. I can also customize the size to suit my own needs. For our presentation, I want my video to be 700 pixels wide, which is in between these two presets. So in the Width box, I'll type 700. The Height box updates itself proportionally. I could also, if I wanted, specify the Height and the Width would change but I'll keep that at 700. Now that I've set my dimensions, go up to the Embed code box. Click in it, right-click on it.
Choose Copy and then go back to your PowerPoint presentation. Back in PowerPoint, click on the Insert Ribbon. Go over to the far right to the Video button by clicking on the dropdown and choose Video from Web Site. In the Dialog box, right-click and paste your embed code. Click Insert. Now we have a black box on our slide. I'll move it over, double click on it, and you can see the video itself. You can press Play to preview it.
(Music playing) Notice that you do have standard YouTube controls at the bottom. Here's the Volume. (Female speaker: ?weddings and corporate? they'll do fabulous (inaudible), local deliveries, really the sky's the limit. We also have gifts?) Since we are viewing a live YouTube video through PowerPoint and not on the webpage itself, some of the controls on the right side may not work for you. For instance, I can't click on Full Screen.
Now here are a few notes and issues you may run into. First, even though they're called embed codes you are truly linking to the video, not embedding it in your presentation. If you don't have an Internet connection, the video will just show up as a black square and won't be playable. Before you step in front of a live audience, be sure to test your presentation to make sure your Internet connection is fast and reliable. Next, most web sites that contain videos include an embed code, but not all of them. If the web site doesn't offer you an embed link, you'll need your own copy instead.
You can't apply video effects to link website videos. That means no shadows, no reflections, or other special formatting. As of the publication of this course, PowerPoint for Mac does not yet support direct web video embedding. So, if you'll be delivering or sharing your presentation on a Mac, your audience may not be able to see this video. Also, PowerPoint's web embedding codes use the Shockwave Flash Player. If you're planning to deliver your slideshow over the internet or e-mail, be aware that viewers and mobile devices such as smartphones and tablets may not be able to see this video.
Last, if you'll be exporting your presentation into its own standalone movie as your final output, linked web site videos will not play. You'll need to find a way to download and embed the media directly into your slideshow. Being able to directly connect to YouTube or other video websites right inside your PowerPoint presentation, opens up a world of possibilities for accessing videos you already have online without adding to your file size.
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