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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
There may be times when you want to insert an entire web page in your presentation. This creates a clickable Internet experience right inside your slide show. In addition, this will be a great workaround for Microsoft Silverlight, a free web browser plug-in that enables interactive media experiences but can't be linked in the same way as a YouTube video, as we discussed in an earlier movie. Here's an example that brings a live web page right into your presentation. The first and easy method of visiting a web page would be simply to add a hyperlink to it.
In your browser, go to the web site that you want, highlight the URL in the address bar, and copy it. I'll close Internet Explorer. Now, I am back in PowerPoint, and I am going to go to my last slide. I am going to insert a text box to paste the URL, so I'll click on the Insert tab and then on the Text Box button in the middle. I'll drag where I want it to go and then on the Home Ribbon, I'll click Paste. Now, I am going to highlight that URL and shrink it down just a little bit, so it looks nice.
Click at the end of the text so that you have a flashing cursor and then press the spacebar and it will be recognized as a URL. Now, when I play my slide show and I click on the link, my web browser will open to that page. I'll go ahead and close the browser and go back to PowerPoint again. But if you'd rather show the actual live web page right here, instead of this image placeholder, we have to do a little bit of programming. We'll start by deleting the image itself. Next, we need to save the file as macro-enabled.
Go up to your Office button. Click on Save As. At the bottom where it says Save as type, click on the dropdown and change it to the second option, PowerPoint Macro- Enabled Presentation, and click Save. The next thing we need to do is add a new tab that has the developer controls we need. Go back up to the Office button again. This time, go down to PowerPoint Options in the bottom-right corner.
We're on Popular at the top left, and we want the third check mark down that says Show Developer tab in the Ribbon, and click OK. Now, go to your new Developer Ribbon and look for the button that has a hammer and a wrench and the dot, dot, dot that says more controls. Click on it. Look for the control called Microsoft Web Browser. Click on it and click OK. Now, I am going to draw my control as wide as I can, so I can fit as much of the web page on my window as possible.
I'll start in the upper left-hand corner, drag down to the right, and let go. Now, in order to assign this control the URL we want, it actually takes a little bit of programming. In our exercise files, we have saved for you a file that says 03_05_web page, and it's a text document. Go ahead and open it up. If you have the exercise files, highlight this content and copy it. If you don't have our exercise files, pause your video for a moment and copy down this text. When you're ready, close Notepad and go back to your presentation.
Back on the Developer tab, the first button says Visual Basic. Click on it. In the left column, it says VBAProject. That's our PowerPoint presentation. So click on the plus sign to the left to drop it down. Click on the plus sign again until we get to the last item. Mine says Slide8, but yours might have another number on it. Double-click on it and a blank page will open. Paste or retype the code that I showed you a little bit earlier. Here's where you enter the web site.
We have hanselandpetal.com. This is where you would put the URL of the site that you want to go to. Also, make sure that right here where it says Slide10, change it to whatever number you have right here. So I am going to erase the 10 and make that Slide8. Then I'll close it and close Microsoft Visual Basic, so that I am back to my presentation. The next thing that I need to do is insert an action button to trigger the web page. We discussed inserting and programming action buttons in an earlier chapter of this course.
I am going to go to the Insert tab and choose Shapes. I'll click on it, and I'll go all the way down to the bottom to where it says Action Buttons. I may have to slide down. Pick an action button that has an icon you like. I am going to use this round eye action button: Information. When I hold my cursor over my slide, I get a thin black plus sign. I am going to hold the Shift key down on my keyboard, so that when I drag from the upper left-hand corner to the lower right-hand corner, that button stays square.
When I let go, an Action Settings dialog box opens. Put a dot in front of Run macro, and here's the macro that I just created a few minutes ago. Click OK. Now, we can play it. I'll click on Slide Show and click on my Information button and my web site appears in the box. I can scroll to the left and right and click any of the links. So while it takes several programming steps to implement, the ability to embed an entire web page in your presentation can certainly enhance your content.
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