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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
There may be times when you want to insert a webpage into your presentation. This creates an entire clickable experience right inside your slideshow. In addition, this will be a great workaround for Microsoft Silverlight, a free web browser plug-in that enables interactive media experiences. However, web videos created with Silverlight cannot be imported into PowerPoint using the Insert Video from Website command that we've discussed in an earlier video about YouTube. So, here's an example that brings a live webpage right into your presentation.
So let's go down to our last slide, Slide 7. The first and easiest method of visiting a web page or watching a Silverlight video would be to simply add a hyperlink to it. Let me go to the Insert menu and click on Text Box and draw a text box on this left-hand side. I'll type my URL, http://www.hanselandpetal.com. Now, when I hit the Spacebar or if I hit Enter, it automatically recognizes that this is a URL.
But if for some reason it does not, here's something that you can do. Highlight it and then go to the Insert Ribbon and in the middle is a button that says Hyperlink. Click on it and at the top is Text to display. That's what you actually see on your slide. At the bottom is the web address that will open up in the browser. Right now they match, but you could make them different if you wanted to. And I'll click OK. I want to go back to the Home Ribbon and make my web address a little smaller so it's all on one line.
Now, when I show my presentation, I'll click on the Slideshow button and now when I click on the link, my favorite web browser will open up to this page. There we go. Now I'm going to close this. There are other times when instead of clicking the link and opening up a separate web browser, you would like the web page right in your slide. So, I'm going to hit Escape and go back to my normal view. First I'm going to delete the placeholder. So I'll click on it and hit Delete. Now, this technique is going to involve macros.
So the first thing that we have to do is enable our presentation. Go up to the File menu and choose Save As. Where it says Save as type: PowerPoint Presentation, use that dropdown and choose the second item, PowerPoint Macro- Enabled Presentation, and then click Save. Our next step is to add the Developer tab to our Ribbon. Go back to the File tab again and go down to Options. Click on Customize Ribbon right in the middle and then put a checkmark in the Developer Tibbon on the right-hand side and click OK.
Now, go up to that new Developer tab that you just added. It's right in the top center of your screen. And in the Controls group, there's a button that has a wrench and a hammer and a dot, dot, dot. Go ahead and click on it and then scroll down to Microsoft Web Browser. Click on it and click OK. We're going to draw the container for the website. I recommend going as wide as possible. When I let go of my mouse button, I see a Windows icon in the middle.
Now, what we need to do is create a Visual Basic routine that will open the browser in this control. Go up to the first button in the Ribbon that says Visual Basic and click on it. Click on the plus sign next to VBA Project in the left-hand column and keep opening it. Now this says Slide8. It does not matter what slide you're actually on. Just keep note of that number. I'll go ahead and I'll double-click on it and it opens up a VBA code box. Now, if you have our exercise files, go over to Windows and we've saved them for you where it says 03_04webpage.txt document.
If you don't have our exercise files, pause your video right now and copy down this code. I'm going to highlight the code and right-click on it and copy it, and then close down Notepad, and I'll go back to my VBA pane and paste it. Now, because every computer is different, this says Slide10 and this says Slide8. So I'll change this number right here to match whatever number it says right there. I'll close it and close VBA.
Now, we need to create a button that will activate our new macro. Go back to the Insert tab and choose Shapes. At the very bottom, you see series of action buttons. You can click any symbol that you like. I'm going to use the Home. I'm going to hold down my Shift key as I draw my button. That way it will stay square. When I let go, I get an Action Settings dialog box and I'll put a dot in front of Run macro and there's the macro that I just created. And I'll click OK.
Now, when I go to run my presentation, I'll click on my house and my browser will appear. I will be able to surf from here just like I would on the web. So while it takes several programming steps to implement, the ability to link to an entire webpage in your presentation can certainly enhance your content.
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