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PowerPoint 2010: Audio and Video in Depth
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Inserting a video from a computer file


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PowerPoint 2010: Audio and Video in Depth

with Alicia Katz Pollock

Video: Inserting a video from a computer file

Much of the time, you'll already have a video file saved on your computer that you want to insert into your PowerPoint presentation. It's easy to add the clip to a slide. Windows classifies all video types as media, since a video is different than let's say a Flash animation, but they're both handled the same way by PowerPoint. Let's add a video clip to our presentation. Click on the fourth slide in your exercise file. Notice the six images in the middle of the placeholder. The bottom right icon has a movie reel on it.
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  1. 1m 43s
    1. Welcome
      54s
    2. Using the exercise files
      49s
  2. 20m 45s
    1. Using video and audio appropriately
      1m 58s
    2. Considering copyrights
      3m 57s
    3. Linking vs. embedding media
      8m 35s
    4. Working with video formats
      6m 15s
  3. 22m 4s
    1. Inserting an animated GIF from the clip art gallery
      4m 21s
    2. Inserting a video from a computer file
      3m 55s
    3. Inserting a clip as an external object
      3m 10s
    4. Inserting a video as a Windows Media Player control
      3m 45s
    5. Linking to a YouTube video
      5m 23s
    6. Inserting a video using an action button
      1m 30s
  4. 23m 23s
    1. Inserting a QuickTime video
      6m 3s
    2. Playing a Flash animation
      6m 0s
    3. Using ActiveX as a workaround
      5m 58s
    4. Inserting a web page
      5m 22s
  5. 34m 6s
    1. Trimming a video
      5m 54s
    2. Fading in and out
      4m 23s
    3. Cropping a video
      4m 6s
    4. Selecting a poster frame
      1m 53s
    5. Adjusting brightness and contrast
      2m 40s
    6. Recoloring a video
      2m 50s
    7. Adding video bookmarks
      3m 10s
    8. Synchronizing text captions with bookmarks
      9m 10s
  6. 10m 32s
    1. Resizing a video
      4m 34s
    2. Playing a video in a shape
      2m 2s
    3. Using a video as a slide background
      3m 56s
  7. 29m 3s
    1. Applying a preset video style
      2m 48s
    2. Designing a border
      3m 59s
    3. Adding shadows
      2m 52s
    4. Adding reflections
      2m 39s
    5. Adding glow effects
      2m 16s
    6. Adding soft edges
      1m 45s
    7. Applying 3D rotation
      3m 50s
    8. Applying bevels and 3D formatting
      6m 26s
    9. Using Format Painter
      2m 28s
  8. 22m 34s
    1. Setting the volume
      1m 13s
    2. Playing a clip automatically
      57s
    3. Play full screen
      1m 1s
    4. Hiding a video
      1m 16s
    5. Looping a video
      2m 50s
    6. Rewinding after playing
      1m 13s
    7. Delaying playback of a video
      2m 0s
    8. Showing and hiding media controls
      1m 1s
    9. Triggering a video by clicking a graphic
      5m 5s
    10. Triggering a video using animations
      2m 46s
    11. Playing a video across multiple slides
      3m 12s
  9. 13m 0s
    1. Troubleshooting videos that won't play
      3m 7s
    2. Improving playback performance
      3m 43s
    3. Optimizing Windows 7 settings
      6m 10s
  10. 13m 18s
    1. Working with audio file formats
      3m 7s
    2. Inserting a sound from the clip art gallery
      3m 15s
    3. Inserting audio from a computer file
      1m 56s
    4. Recording your own sounds
      3m 35s
    5. Playing audio in an external application
      1m 25s
  11. 24m 44s
    1. Setting the sound clip volume
      1m 5s
    2. Playing a clip automatically
      2m 23s
    3. Trimming an audio clip
      3m 52s
    4. Choosing a sound's starting and ending points
      2m 18s
    5. Fading sounds in and out
      59s
    6. Looping a sound clip
      2m 23s
    7. Delaying an audio clip
      2m 31s
    8. Rewinding after playing
      1m 13s
    9. Changing the appearance of the sound icon
      3m 13s
    10. Hiding the sound icon
      2m 5s
    11. Adding and removing audio bookmarks
      2m 42s
  12. 18m 19s
    1. Adding sound effects to transitions
      3m 10s
    2. Adding sound effects to animations
      3m 46s
    3. Triggering audio playback with objects
      2m 12s
    4. Playing a sound with a hyperlink
      1m 28s
    5. Triggering actions with audio bookmarks
      7m 43s
  13. 21m 7s
    1. Playing a sound across multiple slides
      4m 10s
    2. Building a music soundtrack
      4m 23s
    3. Playing audio tracks from a CD
      3m 26s
    4. Recording a narration
      9m 8s
  14. 23m 12s
    1. Checking and optimizing media compatibility
      3m 8s
    2. Converting media to earlier versions of PowerPoint
      2m 17s
    3. Converting media from earlier versions of PowerPoint
      2m 37s
    4. Compressing media files
      3m 47s
    5. Saving as a movie
      4m 48s
    6. Packaging a presentation for travel
      3m 43s
    7. Extracting media asset files
      2m 52s
  15. 45s
    1. Goodbye
      45s

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PowerPoint 2010: Audio and Video in Depth
4h 38m Intermediate Sep 27, 2011

Viewers: in countries Watching now:

Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.

Topics include:
  • Using video and audio appropriately
  • Linking vs. embedding media
  • Considering copyrights
  • Inserting video
  • Working with proprietary formats, such as QuickTime, YouTube, and Flash
  • Applying effects
  • Setting options like looping and full-screen playback
  • Adding sound
  • Building a music soundtrack
  • Saving multimedia presentations
Subjects:
Business Presentations
Software:
Office PowerPoint
Author:
Alicia Katz Pollock

Inserting a video from a computer file

Much of the time, you'll already have a video file saved on your computer that you want to insert into your PowerPoint presentation. It's easy to add the clip to a slide. Windows classifies all video types as media, since a video is different than let's say a Flash animation, but they're both handled the same way by PowerPoint. Let's add a video clip to our presentation. Click on the fourth slide in your exercise file. Notice the six images in the middle of the placeholder. The bottom right icon has a movie reel on it.

This represents any kind of multimedia. Click on it and a Windows dialog box will appear. Navigate to the folder where you keep your assets. If you want to limit the items you can see to a specific file format, click on this Video Files dropdown, and you can select a specific file type. We'll just leave it on Video Files to see all of our choices. I discussed these file types in a previous lesson in this course. Now click on ad_45sec. Use this Insert button at the bottom to decide if you're going to embed the video or to link to it.

We explore all the ramifications and techniques for each of these options in the linking and embedding video in this course. In short, if you want to import the entire file into your PowerPoint, use Insert or just click the button. If you want to leave it outside the presentation and have PowerPoint look for it each time you play it, change this to Link to File. I'll just click the Insert button. When the video comes in, you'll see a Play button in the lower left so that you can preview it. (Music playing) When you play the presentation, you won't see those controls until you hold your cursor over the video itself.

You can then play the video and adjust the volume right from the slide. (Female speaker: Welcome to Hansel & Petal...) Press Escape to end the playback and again to return to normal view. I can make my media clip larger or smaller by dragging the corners or by clicking on the video and then on the new Video Tools Format Ribbon that appears in the upper right corner of my screen. Use the size boxes in the Ribbon.

If you make your video clip larger, the image may become pixilated because you're expanding it past its native size. There is another way to insert media clips as well. The way we just added the movie is how you would do it if you wanted to insert a clip into a placeholder because we use the content box as the target. Go to the second slide, Why add video advertising. If you have text on a slide and would like to enhance it with a small video clip, the steps start a little differently. Let's add a small video clip of flowers to the right side to supplement the content.

Up on the Ribbon, change the Insert tab. On the far right, you'll see a button with the same film canister on it labeled Video. If you click on the bottom half of the button on the dropdown arrow, you can select Video from File. If you just click on the top half of the button, right on the film, PowerPoint automatically selects that same option. From there the process is exactly the same as before. Navigate to the Lillies media clip and decide if you're embedding it or linking to the file. We're going to embed ours, so I'll just click Insert.

Once you've made your choice, the movie will import. The video will land in the middle of the slide. Use one of the corners to resize it and drag it where you want it to go. Click Play to preview it. In future lessons, I'll show you how to use all these adjustment tools on the Ribbons. Inserting a media clip into your slideshows couldn't be easier and it opens up all kinds of possibilities for including video in your presentations.

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