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PowerPoint comes with a library of images, animations, and sound clips. All of them are free to use and even more are available for download from Microsoft.com. Here's how to use PowerPoint sound clips in your presentation. Click on the Insert Ribbon. The third button says Clip Art and it toggles the Clip Art Gallery open and closed. Right here where it says Results should be, it now says All media file types. Click on that dropdown and if you turn off the checkmarks in front of illustrations, photographs, and videos, when you click Go you'll see all of your sound clips.
Now I'm going to put that back to All media types for a moment and click Go again. Then close your Clip Art Gallery. You can also insert Clip Art from the Clip Art Gallery using this Audio button on the far right-hand side. Click on the bottom half, right on the dropdown arrow. And the second option says Clip Art Audio. When you click on it, the Clip Art Gallery opens again in the pane on the right, but notice this time the results should be is only Audio, so it saves you a step.
Now, make sure that there is a checkmark in front of Office.com content and as long as you're connected to the internet, your search results will expand beyond the few sounds included with PowerPoint and include all the results as if you had searched through the thousands of free clips available on Microsoft Office's website. It's a great way to expand your options, as well as save some time. If you were looking for something specific, you could click Search for, but I'm just going to go ahead and click Go so that I see all of the available sound clips. If you want to hear a clip before you add it, when you hold your cursor over the clip you'll see a dropdown arrow.
Choose Preview Properties from the bottom. A window will open and the clip will play. (Applause and cheering) You can use the Previous and Next buttons to scroll through the sound clips. (Brrrrring telephone ringing) At the bottom, you can also see the file path where these files are saved on your computer. Close this dialogue box when you're done. Now let's insert our sound effect. Click on Claps Cheers. Aspeaker appears with a control bar underneath.
You can press the Play button to hear it and get a sense of how long it is. (Applause and cheering) Move the speaker icon to the upper right corner of the slide. Now play your presentation. When you hold your cursor over the speaker, the control bar appears. Click Play. (Applause and cheering) Later, I'll show you how to set the sound to play automatically, how to hide the bar, and even how to hide the icon.
Press Escape to end the playback and return to the slide. I can make this sound clip smaller by dragging the corners. I can also make sure I'm clicked on the sound icon, go up to the Audio tools format tab, and on the far right, I can see dimensions for height and width. I can change them here as well. Click the X in the corner of the Clip Art Gallery to close it. While sound clips will help viewers engage with your content, they should be selected very carefully, so that you don't lower the quality of your presentation.
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