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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Office 2010 introduces a new feature that's definitely a power shortcut: inserting a screenshot, or what some call a screen capture. Let's say we need help getting something done in Excel, or we're getting an error. When we e-mail somebody for help, we could try to describe what we see on the screen and retype the error, or we can include a screenshot. Here is Excel with my broken formula and the error that it caused, and here's my e-mail to Greg begging for help. I am going to include a screenshot or two, so he knows exactly what I'm talking about.
With my cursor in the body of the e-mail ready to go, I will click on the Insert tab up above. From there, I will pull down the Screenshot menu, and Outlook automatically shows me all the windows that it detects. When I hover over one, I can see that this one belongs to Microsoft Excel, as does this one, and this is my Outlook window. I will first include the main Excel window by selecting it. The Excel screenshot is automatically captured and inserted into the body where my cursor was. I am going to make it smaller by selecting it and changing the size in the upper right-hand corner.
7 inches should be wide enough. I will now insert a few carriage returns, go back to the Insert menu, pull down Screenshot again, and this time include the original error message. I'll leave it plenty big, so that there's no problem reading it when Greg receives the e-mail. That's it! When I hit send, Greg will have the original error message, as well as the screenshot behind it. Next up is chapter 4 with a quick series of tips that focus all on task management.
If you're ready, let's move on.
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