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Inserting and removing hyperlinks

From: PowerPoint 2010 Power Shortcuts

Video: Inserting and removing hyperlinks

When you type in an email address or a website in the slideshow, PowerPoint automatically turns the text into a clickable hyperlink. If you have an Internet connection during your presentation, you can jump right on to the Web browser during the slideshow. Here is how to manage your hyperlinks to find your own and remove the formatting when you don't want them to be underlined. Go to the last slide in our presentation. I'll click under my name and type in my email address. When I tap the Spacebar or press Enter it automatically turns the email address into a link. It's colored blue and underlined.

Inserting and removing hyperlinks

When you type in an email address or a website in the slideshow, PowerPoint automatically turns the text into a clickable hyperlink. If you have an Internet connection during your presentation, you can jump right on to the Web browser during the slideshow. Here is how to manage your hyperlinks to find your own and remove the formatting when you don't want them to be underlined. Go to the last slide in our presentation. I'll click under my name and type in my email address. When I tap the Spacebar or press Enter it automatically turns the email address into a link. It's colored blue and underlined.

You can also assign a hyperlink to text that's not a URL. After you've typed it in, highlight it. Go to the Insert Ribbon and then to the Hyperlink button to the left of the middle. Down at the bottom in the Address box, I'll type in the URL. Up at the top, you can change the text that you want to display. I like to write out the full address in PowerPoint especially on the closing slide, so that people can jot it down. Click OK when you're done. To follow the hyperlink while you're in Normal mode, right-click on it and choose Open Hyperlink, your default Web browser will open. Now I'll close it. Now let's start a slideshow.

Now I can just click on the link and if I have an Internet connection, my browser will open to the webpage. I'll close that as well. If you click on an email address, Outlook will open and a new email will be started automatically waiting for you to type the subject line. I'll go ahead and close that. And I'll hit Escape to leave my slideshow. If your email address or URL got capitalized and you don't want it to be, hold your cursor over the blue and white rectangle in the corner and it gives me the option to undo the automatic capitalization. Now if you don't want your link to be underlined and turned into an automatic hyperlink, you can right-click on it and choose Remove Hyperlink and it will go back to normal text.

If you want to turn this feature off permanently go up to the File tab and then down to Options and then go over to Proofing and then click on the AutoCorrect Options button. On the AutoFormat As You Type tab there's a checkbox for Internet and network paths with hyperlinks. Once you unclick this box, none of your URLs or email addresses will become hyperlinks, and click OK, and then OK again. Hyperlinks can be more than just Internet addresses. Hyperlinks can also open documents, create blank documents and jump to different parts of your file. At the end of your text hit Enter twice and I'm going to type in Open Employee Handbook. I'll highlight it and then on the Insert tab click on Hyperlink again. I do want to open an existing file and notice that I have options for looking in your Current Folder or at Recent Files that you've used.

I want to go back to Current Folder and I want to open up my Employee Handbook, so I'll click on it here. I can see the file name at the bottom in the Address box, and up at the top, I can see the Text to display and I can edit that if I choose. I'll click OK. Now note that if you send this PowerPoint presentation to other people, you do need to include this target file as well. When I give my presentation and I click on the Open Employee Handbook link, Word opens up automatically and there's my Employee Handbook.

Now I'll go back to my PowerPoint presentation and hit Escape. Now another way that you can use a hyperlink is to jump around in your document. While I'm on the Insert Ribbon, I'm going to click on Text Box and down at the lower left-hand corner, I'm going to click and drag a box about this big and type in Back to the beginning. I'll highlight the text, go back to the Insert tab, click on the Hyperlink button. This time in the left column, I'm going to click Place in This Document, and it gives me many options.

At the top, I can see the First Slide or the Last Slide, the Next Slide or the Previous Slide, or specific slides if I want to jump to an exact location. I'm going to click on First Slide and then click OK. When I'm giving my presentation and I click on this link, Back to the beginning, my presentation will cycle around and I'll press Escape to go back again. The ability to manage your hyperlinks allows your document to be interactive and you also have the power to ignore the feature when it's inconvenient.

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This video is part of

Image for PowerPoint 2010 Power Shortcuts
PowerPoint 2010 Power Shortcuts

52 video lessons · 10600 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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