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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
When you type in an email address or a website in the slideshow, PowerPoint automatically turns the text into a clickable hyperlink. If you have an Internet connection during your presentation, you can jump right on to the Web browser during the slideshow. Here is how to manage your hyperlinks to find your own and remove the formatting when you don't want them to be underlined. Go to the last slide in our presentation. I'll click under my name and type in my email address. When I tap the Spacebar or press Enter it automatically turns the email address into a link. It's colored blue and underlined.
You can also assign a hyperlink to text that's not a URL. After you've typed it in, highlight it. Go to the Insert Ribbon and then to the Hyperlink button to the left of the middle. Down at the bottom in the Address box, I'll type in the URL. Up at the top, you can change the text that you want to display. I like to write out the full address in PowerPoint especially on the closing slide, so that people can jot it down. Click OK when you're done. To follow the hyperlink while you're in Normal mode, right-click on it and choose Open Hyperlink, your default Web browser will open. Now I'll close it. Now let's start a slideshow.
Now I can just click on the link and if I have an Internet connection, my browser will open to the webpage. I'll close that as well. If you click on an email address, Outlook will open and a new email will be started automatically waiting for you to type the subject line. I'll go ahead and close that. And I'll hit Escape to leave my slideshow. If your email address or URL got capitalized and you don't want it to be, hold your cursor over the blue and white rectangle in the corner and it gives me the option to undo the automatic capitalization. Now if you don't want your link to be underlined and turned into an automatic hyperlink, you can right-click on it and choose Remove Hyperlink and it will go back to normal text.
If you want to turn this feature off permanently go up to the File tab and then down to Options and then go over to Proofing and then click on the AutoCorrect Options button. On the AutoFormat As You Type tab there's a checkbox for Internet and network paths with hyperlinks. Once you unclick this box, none of your URLs or email addresses will become hyperlinks, and click OK, and then OK again. Hyperlinks can be more than just Internet addresses. Hyperlinks can also open documents, create blank documents and jump to different parts of your file. At the end of your text hit Enter twice and I'm going to type in Open Employee Handbook. I'll highlight it and then on the Insert tab click on Hyperlink again. I do want to open an existing file and notice that I have options for looking in your Current Folder or at Recent Files that you've used.
I want to go back to Current Folder and I want to open up my Employee Handbook, so I'll click on it here. I can see the file name at the bottom in the Address box, and up at the top, I can see the Text to display and I can edit that if I choose. I'll click OK. Now note that if you send this PowerPoint presentation to other people, you do need to include this target file as well. When I give my presentation and I click on the Open Employee Handbook link, Word opens up automatically and there's my Employee Handbook.
Now I'll go back to my PowerPoint presentation and hit Escape. Now another way that you can use a hyperlink is to jump around in your document. While I'm on the Insert Ribbon, I'm going to click on Text Box and down at the lower left-hand corner, I'm going to click and drag a box about this big and type in Back to the beginning. I'll highlight the text, go back to the Insert tab, click on the Hyperlink button. This time in the left column, I'm going to click Place in This Document, and it gives me many options.
At the top, I can see the First Slide or the Last Slide, the Next Slide or the Previous Slide, or specific slides if I want to jump to an exact location. I'm going to click on First Slide and then click OK. When I'm giving my presentation and I click on this link, Back to the beginning, my presentation will cycle around and I'll press Escape to go back again. The ability to manage your hyperlinks allows your document to be interactive and you also have the power to ignore the feature when it's inconvenient.
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