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Inserting and removing hyperlinks

From: Word 2010 Power Shortcuts

Video: Inserting and removing hyperlinks

When you type an e-mail address or a Web address in a document, Word automatically turns that text into a clickable hyperlink. That's great for viewing on a computer, but not practical for printed documents. Here's how to manage your hyperlinks to find your own and remove the formatting when you don't want them to be underlined. I'll go down to the bottom of Page 1. I'll type in my company's website, twotreesoliveoil.com. When I press the Spacebar or hit Enter the text is underlined. Normally it's colored blue, but in the theme that I have applied to this document, the hyperlinks have a different color.

Inserting and removing hyperlinks

When you type an e-mail address or a Web address in a document, Word automatically turns that text into a clickable hyperlink. That's great for viewing on a computer, but not practical for printed documents. Here's how to manage your hyperlinks to find your own and remove the formatting when you don't want them to be underlined. I'll go down to the bottom of Page 1. I'll type in my company's website, twotreesoliveoil.com. When I press the Spacebar or hit Enter the text is underlined. Normally it's colored blue, but in the theme that I have applied to this document, the hyperlinks have a different color.

You'll see that the same thing happens when I type in an e-mail address. As soon as I hit the Spacebar, it becomes underlined. I can hold down the Ctrl key and click on the link. If it's a Web address, it will open up the website. If it's an e-mail address, Ctrl+clicking will actually open up Outlook and address the message for you. But if your document is for printing and not on-screen viewing, you probably don't want this formatting. When you hold your cursor over the link, you'll see a little blue and white rectangle and when I hold my cursor over it, I get a smart tag that says AutoCorrect Options, I'll drop that down.

If I only want to undo this one hyperlink, I would choose Undo Hyperlink right here. But if I do want Word to stop automatically creating hyperlinks in my entire document, I would click this one right here. I'm just going to click Undo Hyperlink. Another way of removing the hyperlink is to right-click on the link. On the shortcut menu, you'll see an option for Remove Hyperlink and that gets rid of the underline and the colors as well. To turn this feature off permanently, go up to the File tab to go to backstage view and come down to Options at the bottom.

Go to the Proofing section and then click on the AutoCorrect Options button. Now go to the AutoFormat As You Type tab, and there is a checkmark here that says Internet and network paths with hyperlinks, and I'll uncheck that box. I'll also go to AutoFormat, the second tab here, and uncheck that same box. Now note that that it's important to do it on both of the two tabs. Then I would click OK and then from then on any Web addresses would just be Web addresses, they won't get underlined or become interactive.

Then we have some other hyperlink features to explore, so I don't want to make this change. So I am going to click Cancel and I'll cancel the Word Options dialog box as well. I'll go down to the bottom of my document and hit Enter a few more times. Hyperlinks can be more than just internet addresses. Hyperlinks can also open documents, create blank documents or jump to different parts of your file. Let's take a look at these options. Go up to the Insert tab in the upper left-hand corner and then click on Hyperlink in the middle of the Ribbon.

On the left-hand column you can see Existing File or Web Page which is the default, a Place in the Document, Create a New Document or an E-mail Address. Let's start by creating a hyperlink that actually opens up another document. Here I'll click in Text to display and I'll type in See our product brochure. In this files area I can look in the Current Folder, I can look at Web pages I've been to, Recent Files that I've used. If you don't see the file that you are looking for in any of these locations, there's a Browse for File button right here and I'll go ahead and click on this.

I'll navigate to the file that I'm looking for. In our case, in Chapter 6 of our Exercise files, down at the bottom, you'll see TwoTreesOilBrochure, and go ahead and double-click on that, and it will insert the path to that file, right here and I'll click OK. Now note that if you share this employee manual with other people, you'll need to make sure that the brochure travels with it. So when I go ahead and Ctrl+click on that link, it will now open up the document for me. I'll go ahead and close it. Now I am going to click at the end of that link and hit Enter a few more times to give me some room.

I am going to type another link; Read our story. I'll highlight it, and I can either click Hyperlink on the Ribbon, or I can also right-click on it and choose Hyperlink from here. This time, I'm going to jump to a place in this document. If you've been using Heading 1, Heading 2 and Heading 3 styles throughout your document, you'll see all of them listed right here. If you've been using Bookmarks which we talk about later in this course, you'll see a list of all of those locations down here at the bottom.

So all I need to do is click on the one that I want, which is at the top, The Story Behind Two Trees Extra Virgin Olive Oil and I'll click OK. Now, when I Ctrl+click on this link, it will take me to that location inside the document. If you're using Word to prepare documents for e-book publishing, this is the technique that you would use to create a table of contents. Now I am going to click at the end of our first page again and hit Enter two more times. Back up under the Hyperlink option, I want to show you one more thing.

It gives you the ability to Create a New Document. Here I would put in the text that I want to display and it gives me a box to name the file. I would then click OK. And then if I click the link, it would actually open up a blank document, name it and save it for me automatically. I am not going to do that right now, so I'll click Cancel. The ability to manage your hyperlinks gives you the flexibility to make your document interactive and the power to ignore the feature when it's inconvenient.

Show transcript

This video is part of

Image for Word 2010 Power Shortcuts
Word 2010 Power Shortcuts

74 video lessons · 13162 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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