When creating a new email or calendar entry, the Insert menu in Outlook contains some pretty thorough options. Let's go over the three big ones you'll be using regularly; pictures, charts and screenshots. We'll start up by creating a New Email and I'm going to put the body of the cursor in the body of the email itself. I'm going to go to the Insert tab and choose Pictures. This is going to bring up the Browse dialog where I can browse my file system and choose a picture that I want to put into my email. Once I've chosen one I can select it and choose Insert.
Now that it's in my Email, I can click and drag on the corners to resize it and I can add artistic effects to it. Now that I'm on the Picture tool's Format Ribbon toolbar, I can choose Picture Styles such as Rounded Corners and Frames. If I hover my mouse over these options I'll get a preview of what it's going to look like. When I've found one that I like I can just select it and I can add even more things by going to the Picture Effects section and choosing things like Shadows, Reflections and glows.
The hover effect works for these too. When I've found one that I like I can select it and if I click off, I can see what my picture is going to look like in the email. At any time and I can do this with any screenshot or chart or picture. If I decide that I don't want it, I can simply click on it and hit the Delete key on my keyboard. So let's put a chart in. I'm going to back to the Insert menu and this time I'm going to select Chart. You can see all the choices that I have and I can go over all of them.
I'll just insert a pie chart, if I hover my mouse over it I can see what it's going to look like. I can even get a 3-D Pie Chart. In this case I'll just stick with the regular one. I select it and hit OK, and instantly I'm brought up with an in-line menu in which I can start putting in my own values. I can just put the cursor in and start typing. If I decide I don't need any of these values I can simply hit the Delete key in those columns.
When I'm all done, I can close out in the top right-hand corner. There are all sorts of things I can do with this chart, for example I can change some Chart Elements, I can add some Labels to it or I can add Callouts so I can see the values and percentages. Let's add something else, let's add a screenshot. I'm going to delete this chart and I'm going to go back to my Insert menu and this time I'm going to choose Screenshot. Now I have two options, I can take the available window I have, which is my inbox and dump the entire contents of it into the email, or I can take a Screen Clipping.
If I take a Screen Clipping, it's going to take me to my inbox where I'll get a crosshair and I can actually click and drag and select the bit that I want to put into the email. I can even come down here and add my own text. This is really useful when you're working with somebody from tech support and you want to show them what it looks like on your screen. Those are the three things that I'm betting that you'll be inserting into emails and calendar entries the most often. But definitely go into this Insert menu and take a look at all the things available to you like Quick Parts, Charts, Smart Art and even Screenshots.
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