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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Law offices, research facilities, and collaborators frequently need to be able to reference a specific line in a document by number. There's no need to type these in yourself or to use numbering to create them. Word has a powerful and flexible line numbering tool. I'm going to start by going down to page 5, and I'm going to start with the first heading, Section 1, then I'll click in front of it. Go to the Page Layout ribbon, and then click on the Line Numbers button. Here there's a button for Continuous.
So, I started my page numbering and when I get down to the bottom of the page, it continues on the next page all the way through the document. Alternatively, I could go up to the Line Numbers button, and tell it to restart each page. Now, the numbers will start over again when you get to the bottom of a new page. Now, let's go up to the very top of the document, and click at the very beginning. You can also set it to restart the numbering for each section. So, for example, this document has a section break right after the Table of Contents.
So, the first section is numbered, and then, when I scroll down to the start of Page 5, I can see that the section starts over again. If you ever want to restart the numbering in the middle of a section, click at the end of where you want your first set of numbering, go to the Breaks button on the ribbon, and tell it that you want a Continuous section break. That will allow the numbers to restart. To start the numbers over again, go back up to Line Numbers, and tell it to Restart each section, and the numbers will start over again from one.
Now, I do have an extra space here. So I'm just going to hit Delete. Let's go back up to the top of the document again. I'll scroll up or do Ctrl+Home, and click at the very beginning. I don't want these two blank paragraphs to be numbered, so I'll highlight them. Go up to the Line Numbering button, and tell it to suppress for current paragraph. Now, the numbering starts with Two Trees Olive Oil and I can see these little black squares and that tells me that there's something different about this paragraph formatting. There are even more options available to you.
At the bottom of the Line Numbers button is Line Numbering Options. When the Page Setup dialog box opens up, I'll click on the Line Numbers button at the very bottom. Here, I have the opportunity to change the number that I start at. So, if for some reason you wanted to start on line 100, you could change this right here. From text refers to the distance between the number and the text itself, and so, if I wanted, I can make this a little larger. Count by will change the numbering so that it will only number by the increment that you select.
So, if you only wanted to label every fifth line, I could change that to 5. These options here are just like the ones on the ribbon. I'll go ahead and click OK, and then I'll click OK again to close this dialog box, and now my numbering changes. It starts with number 100 and it only labels every fifth line. As you can see, it couldn't be faster to add line numbers to any document using any numbering convention you need.
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