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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
When you need a horizontal line in your document, also called a horizontal rule, there are five different ways of doing it depending on the look you want to achieve. The first way is one of my favorite Word secrets. Scroll down to the bottom of Page 2, all I have to do is type three characters in a row and press Enter and Word's Auto-format will cause a line to appear across the page. If I type three dashes (---) and hit Enter, I will get a solid line. If I do three underscores (___) and hit Enter, I will get a thick line.
(===), Enter will give me a double line. (###) gives me a thin, thick, thin line. (***), gives me a dotted line, and (~~~), gives me a wavy line. The tilde is Shift and the key just to the left of the one. Next, let's take a look at how to do Bottom Borders. Go down the Page 3 and highlight the Section 1: Introduction. I can come up to my Bottom Border button and simply click on it and I will get a thin Bottom Border.
If I drop it down and choose Borders and Shading at the bottom of the menu, I can choose additional Styles and pick a Color and then a weight for how thick the line is. Not all of them will have the thickness, but most of them will, and then I will click on the Preview and click OK. Let's go down to the bottom of the document. I will Press Ctrl+End to jump right down and I hit Enter an extra time. Our next technique is going to use Word's built-in Clip gallery, which contains dozens of images that act as lines.
This will give in an artful look. Go to the Insert tab and then click on the Clip Art gallery and it will open up on the right-hand side. Do a search for the lines and hit Enter or click Go. If you have an Internet connection, be sure to have a checkmark in front of Include Office.com Content. So here you have of dozens of lines that are actually images. I am going to choose this one that has kind of red squiggle and then a house. It's about a quarter of the way down. Most of the time the line is a lot more interesting than it looks in the preview.
Once you insert one of these lines if it doesn't stretch all away across the page, you can use the Resize handle to make it either as long or as thick as you'd like. Now note that because they are images if you make it too big, it could be a little bit fuzzy. But for our purposes this one is just fine. Once you insert Clip Art as a line, you have a Picture Tools ribbon and you can adjust any of the special effects to make it look like you want it to look; Borders, Effects, anything at all, and I will click off to finish.
Our last technique is to use Shapes to make lines. Go back up to the Insert tab and then click on the Shapes button. There is a whole gallery here of different kinds of Lines; straight lines, with or without arrows, line for the angles, lines with curves. Go ahead and pick any one that you want. I am going to go ahead and do a Double Arrow, then I will click on it. Now click where you want to start and you drag it where you want it to end. But here a nice trick, if you hold down the Shift key, it will ensure that your line is perfectly horizontal and then just as before you can use the dots to change the length of the line and you can use any of the drawing tools to affect what it looks like.
If you choose a line that has a curve or a bend, it will also have adjustment diamonds to refine the angles. So these five methods of inserting horizontal rules into your document will ensure that you have the perfect line style to match the look and feel of your document's content.
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