Start learning with our library of video tutorials taught by experts. Get started

Word 2010 Power Shortcuts
Illustration by Neil Webb

Inserting cross-references


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Inserting cross-references

In long documents, you will want to refer to figures, tables, and topics on other pages. Instead of typing see the table on Page 6 by hand and then having to update the page numbers as you rearrange the document. Insert a cross reference instead. To successfully use cross references, you first need to plan ahead by creating the destination references themselves. In this document bookmarks and table captions have already been inserted as we saw how to do in previous videos. I am going to on my Navigation pane.
Expand all | Collapse all
  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subjects:
Business Productivity
Software:
Office Word
Author:
Alicia Katz Pollock

Inserting cross-references

In long documents, you will want to refer to figures, tables, and topics on other pages. Instead of typing see the table on Page 6 by hand and then having to update the page numbers as you rearrange the document. Insert a cross reference instead. To successfully use cross references, you first need to plan ahead by creating the destination references themselves. In this document bookmarks and table captions have already been inserted as we saw how to do in previous videos. I am going to on my Navigation pane.

I will go to the View tab and click in front of Navigation pane. Use the Navigation pane to scroll down to Section 5.1 and click on it. The last sentence in Section 5.1 says Benefits are calculated into an employee's total salary. Click at the end of it and type the word see and then press the Spacebar. Then go to the Insert tab and here's Cross-reference. You can also get to Cross-references from the References tab. There is a Cross-reference button right here as well.

They both go to the same place. I will move my dialog box so that I can also see where I am working. Reference type refers to the kind of object that Word is going to look for, Numbered Items, Headings, Bookmarks, Footnotes and Endnotes, Equations, Figures, and Tables. We are going to refer to a Table in our document. I will click on Table and then I will get a list of all of the tables inside the document. Right now, I only have one. On the right-hand side it says Insert reference to.

Entire caption, the default, we will type-in Table 1:Employee Benefits, Only label and number, we'd type in Table 1. Only Caption Text, we would say Employee Benefits. Page Number inserts the page number and Above/below inserts the word Above/Below. So we are going to do the Entire caption. I have the option to make a Hyperlink or not, which would allow you to click on it and jump to the table. I'll leave that on and I will click Insert.

So now it says See Table 1: Employee Benefits right inside my document. I will click at the end of it. I will press the Spacebar and type in on page and press the Spacebar again. This time I will insert a reference to the page number that it's on and I will click Insert. I will come back to Insert reference to and click on Above/below and click Insert again, and I will click Close. The last thing I will do is edit this. I'll put a period at the end and if you forgot to put in any spaces, you can go ahead and enter them now.

Now notice that each of these is a Field, the actual content is not here; just the reference to those components. If I Ctrl+Click on it, it will jump to that location in the document, and now I am going to use the Navigation pane to go back to Section 5.1 again. One of the things that's especially nice about Cross-references is as you edit your document, your elements inevitably move. So my table may not wind up on page 20 by the time I am done. So just for kicks let's rearrange our document.

I am going to pick up Section 6 in the Navigation Pane and I am going to drag it up above Section 5 so that the black line is above the section and I will drop it. Now my table is above this reference instead of below it. I can highlight the text and press the F9 key and now it says Table 1 Employee Benefits on Page 18 above. When you are done with your document, you would then need to run through and update all of the field references. But here is a failsafe. When you print you can have all the references update automatically.

Go up to the File tab and down to the Options button, click on Display and down at the bottom the second to last option says Update fields before printing. I will turn that on and click OK. Now whenever I go to Print, it will automatically update all of my cross-references for me. Inserting Cross-reference fields instead of typing all this manually by hand and then having to edit it saves your lot of time in creating your document and lots of heartache after you've received the document back from the printers only to find that your page number references are all wrong.

There are currently no FAQs about Word 2010 Power Shortcuts.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010 Power Shortcuts.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.