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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
PowerPoint comes with a library of images, animations, and sound clips. All of them are free to use, and even more are available for download from Microsoft.com. Here's how to use them in your presentation. Clip art animations aren't exactly videos, but the Clip Art gallery classifies them as such. Each is an animated GIF, an image that moves. It's made by saving several similar graphics together in one GIF file, then viewing them in a looping sequence. It makes the graphic look like a short movie.
Let's add one to our presentation. Click on the second slide in your exercise file. Notice the six images in the middle of the slide. The bottom-center icon has four squares on it. This represents the Clip Art gallery. Click on it and the Clip Art gallery will open in the pane on the right. In the top box, type in flower, but don't search yet. Let's refine our settings. The second box says Search in. Make sure there's a check mark in front of Everywhere. Microsoft.com has thousands of images that aren't installed on your computer and as long as you're connected to the Internet, your search results will include all the results as if you had searched right on Microsoft Office's web site.
It's a great way to expand your possibilities and save some time. I'll click on the arrow again to close it. The third box says Results should be: All media file types. Click on the dropdown arrow and uncheck everything, except for movies. This way, the only results you'll see are for animated GIFs. Now, click Go to run the search. You'll see a series of images appear. Notice that each has a star in the bottom-right corner, indicating that the image will be animated when you play the presentation.
Click on the second flower. It will come in very small, as this is the original size of the graphic. Now play your presentation and watch the flower change color. Note that the image loops continuously, but some animated GIFs will only play as long as their author designed them-- maybe only a few seconds. Press Escape to end the playback and return to the slide. I can make this animated GIF larger by dragging the corners. I can also click on the picture and in the Picture Tools > Format Ribbon that appears, use the size boxes on the far right.
But if I make the image bigger, it will become fuzzy, because it was designed at that very small size. This is one of the biggest drawbacks to animated GIFs. Not only are most of them very small, but many of them are pretty cheesy and not appropriate for high-end presentations. For home or school use though, they are a lot of fun. Click on the X in the upper right-hand corner of the Clip Art gallery to close it. There are other ways to insert clip-art videos as well. The way we just added the image is how you would do it if all you wanted in the content placeholder is that graphic, because we use the content box as the target.
I'll go to the third slide. If you have text on the slide and would like to enhance it with a small graphic, the steps start a little differently. Let's add a graphic on the right-hand side to supplement the content. Up on the Ribbon, choose the Insert Tab. The third button says Clip Art, and it also toggles the Clip Art gallery open and closed. The process is the same: search for the image you want, click on it, and the image will land in the middle of the slide. Pick it up and drag it where you would like it to go.
When you're done, close the Clip Art gallery again. Now, I'll go to the fifth slide. The third way to insert clip art is also on the Insert Ribbon. There is a button with a film canister that says Movie. Click on the bottom half, right on the dropdown arrow, and the last option says Movie from Clip Organizer. The benefit of doing it this way is that the Results should be box will default just to Movies, instead of All media types; otherwise, the process is exactly the same. I'll search for flower.
I will scroll down, and I will choose this one right here. I will go back to slide 2 and play the presentation. Now, I've got cute little animated graphics to draw the viewer's attention. While animated GIFs have to be selected carefully to not lower your design standards, these miniature movies will help viewers engage with your content.
There are currently no FAQs about PowerPoint 2007: Audio and Video in Depth.
Access exercise files from a button right under the course name.
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Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.