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Discover how to integrate and enhance video and audio to create a more engaging PowerPoint presentation. In this course, author Alicia Katz Pollock emphasizes the technical details necessary to make a multimedia presentation work: from working with appropriate file formats, to applying video styles, to reducing the file size of multimedia presentations for sharing.
PowerPoint comes with a library of images, animations, and sound clips. All of them are free to use and even more are available for download from www.microsoft.com. Here's how to use them in your presentation. Clip Art animations aren't exactly videos but the Clip Art Gallery classifies them as such. Each has an animated GIF, an image that moves, made by saving several similar graphics together in one GIF file then viewing them in a looping sequence. It makes the graphic look like a short movie. Let's add one to our presentation.
Click on the second slide in your exercise file. Notice the six images in the middle of the placeholder. The bottom center icon has four squares on it. This represents the Clip Art Gallery. Click on it and the Clip Art Gallery will open in the pane on the right. The second box says Results should be: and it defaults to All media file types. Click on the dropdown arrow and uncheck everything except for videos. I'll turn off the checkmark under All media types and turn on the checkmark right under Videos.
I'll click on the dropdown arrow again to close the window. Make sure there is a checkmark in front of Include Office.com content, and as long as you're connected to the Internet, your search results will expand beyond the few images included with PowerPoint and include all the results as if you had searched on Microsoft Office's website. It's a great way to gain new resources and to save some time. Up in the Search for: box, type flowers and then either hit Enter or click Go. Notice that all the search results have a star in the bottom right-hand corner indicating that the image will be animated when you play the presentation.
Click on the second flower. It will come in very small as this is the original size of the graphic. Now, play your presentation and watch the flower change color. Note that this image loops continuously, but other animated GIFs may only play as long as their author designed them, maybe only a few seconds. Press Escape to end the playback and return to the slide. I can make this animated GIF larger by dragging the corners. I can also click on the picture. Go up to the Picture Tools Format Ribbon that appears, and adjust the size on the far right-hand side.
Now, notice when I increased the size, the image becomes pixilated or fuzzy because it was designed in a very small size. This is one of the biggest drawbacks to animated GIFs. Not only are most of them very small but most of them are kind of cheesy and not appropriate for high-end presentations. For home or school use though, they're a lot of fun. Click on the X in the upper right corner of the Clip Art Gallery to close it. There are other ways to insert clip art videos as well. The way we just added the image is how you would do it if all you want in the content placeholder is that one image because we use the content box as the target.
Now go to the third slide. Let's add a graphic on the right to supplement the content. This time the steps start a little differently. Up on the Ribbon, change to the Insert tab. The third button says Clip Art. Click on it and it toggles the Clip Art Gallery open. The process is the same. Search for the video that you want. I'll click on this smiling daisy down here and the image this time will land in the middle of the slide. Pick it up and drag it where you'd like it to go.
When you're done, close the Clip Art Gallery again. Now, go to the fifth slide. The third way to insert a Clip Art animation is also on the Insert Ribbon. On the far right, there is a button with a film canister that says Video. Click on the bottom-half right on the dropdown arrow and the last option says Clip Art Video. The benefit of doing it this way is that the Results should be: box defaults to just Videos instead of All media types.
From there the process is the same. I'll search for flowers and this time I'll click the first one. I'll drag it down to the bottom corner and make it larger again. Now, go back to the second slide and when we play our presentation, we now have cute little animated graphics to draw the viewers' attention. While animated GIFs have to be selected carefully to not lower your design standards, these miniature movies will help viewers engage with your content.
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