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Word 2010: Forms in Depth

Inserting a Picture control


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Word 2010: Forms in Depth

with Gini Courter

Video: Inserting a Picture control

There aren't many times that you'll want to have a user insert a picture on a form, but when that's exactly what you want Word 2010 has a great control to handle that. In our form, we want to give every donor the opportunity to send their own picture, something that they choose, to be able to put into the donor directory. We could probably send them to a photographer, if we wanted to, if they gave enough money. We could give them a lot of requirements around the photo and we might do all of those things yet. But in this form we're concentrating on letting them simply go out to their computer, grab a photo, and send it back to us.

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Word 2010: Forms in Depth
2h 4m Intermediate May 24, 2011

Viewers: in countries Watching now:

In this course, author Gini Courter introduces the form creation tools found in Word 2010 and shows how to produce electronic forms that are visually pleasing and easy to navigate. The course covers designing a form; capturing data effectively with dropdown lists, date pickers, and check boxes; and adding controls for repeating data using the Word Content Control Toolkit. The course also includes tutorials on testing, protecting, and distributing forms.

Prerequisite Course: Word 2010 Essential Training

Topics include:
  • Setting up a form
  • Customizing pre-built Microsoft.com templates
  • Inserting content controls
  • Saving a form as a template
  • Troubleshooting form issues
  • Understanding Building Blocks
  • Creating a schema using the Content Control Toolkit
Subjects:
Business Forms
Software:
Office Word
Author:
Gini Courter

Inserting a Picture control

There aren't many times that you'll want to have a user insert a picture on a form, but when that's exactly what you want Word 2010 has a great control to handle that. In our form, we want to give every donor the opportunity to send their own picture, something that they choose, to be able to put into the donor directory. We could probably send them to a photographer, if we wanted to, if they gave enough money. We could give them a lot of requirements around the photo and we might do all of those things yet. But in this form we're concentrating on letting them simply go out to their computer, grab a photo, and send it back to us.

And when we want to do that we want to be able to use the Picture content control. We'll click where we'd like them to drop the picture. You don't need to make space for this photo frame. It will size itself when you drop it in. Go ahead and click the Picture content control in the Controls group on the Developer tab and it will drop in this control. Now we can do some things to change its properties. We're going to put a donor photo or we could just tag this as photo, and then say it can't be deleted but you'll notice we don't have a lot of different choices here.

If we take a look at this in Design mode, we'll notice that it tagged up with the tags that we've provided, before and after here. We're going to exit Design mode, and it looks like we've slid a little ways down the page so we might want to click out at the end and simply hit Delete a couple of times and make sure we come back up the page, or find a way to remove some space some place that we don't necessarily need. It's a shame to have this run onto two pages, simply because we've inserted a pretty large control here.

We could also choose to resize this control slightly and maybe just a little resizing would help take care of some of those issues for us and give us the ability to get rid of that second page. If not, we can play with that later. That's to remove some spacing in various places in your form. So we're ready to use this form now. We can go ahead and save it one more time if we wanted to, but as your user gets ready to use this they'll simply click here to insert a picture. They don't need any other information for this. And it will take them by default to the picture library assigned to them on their computer.

They could choose anything, any picture from the library. However, in this case we've included a photo for you to use in your exercise files. So if you want to choose a specific photo, go ahead, but if you don't have one let's use this one and simply double- click and you'll notice that donor photo slides in there really, really nicely. If you have an incredibly large photos they'll struggle to fit in this box, and we should perhaps talk about that. If your user chooses for example from the pictures library this Koala bear, it's going to be resized to fit inside of this frame, because otherwise it would run all the way across two pages.

There are some compression going on here and you're losing a little something out of the photos. But by and large, this is a great control. This can work very well to allow you to drop in whatever kind of images you would like to have your user provide in a form that you create in Microsoft Word 2010.

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