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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Every now and then you want to compose an email in advance, but let it sit in your Outbox and wait. Now here are a couple examples. Your client's birthday is coming up and you don't want to send a note too early or its 2 a.m. and you are still working, but you don't want anyone to know. Let's see how we can ask Outlook to hold onto the message for us until the time is right. When composing an email, before we send it off we can click the Options tab and then Delay Delivery. This places our cursor in the Do not deliver before date and time fields.
I can change the date and time to any date and time in the future. When I close, I return to the email and now I can send this knowing that it's going to stay my Outbox until the time that it's ready to send. Before you use this feature just be aware of one simple limitation. Your computer needs to be on and online when you want Outlook to finally release the email. With the computer turned off or disconnected from the network, it will eventually sent, but not until he gets back online.
This is true even for users in an exchange environment. Next up is Chapter 4 with a quick series of tips that focus on task management. If you're ready let's move on.
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