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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Hidden text is the perfect solution when you need to include content for your own reference that you don't want to print. It can be instructions, dated material or notes to yourself. Start by typing in the text that you want to hide, now select it and on the Home Ribbon click on the launcher button in the bottom right-hand corner of the font group. In the Effects section there's a checkmark for Hidden, I'll click on it and click OK. Now my text disappeared.
To see it, go up to the Show/Hide Paragraph button in the middle of the Ribbon, and turn it on. You can see that the hidden text is underlined with fine dots. So now you see it, now you don't. If you always want to show the hidden text, even when the formatting marks are off, go to the File tab to go Backstage view, and then click on Options at the bottom. Then go to the Display section and right here it says Always show these formatting marks on the screen. So if I turn on Hidden Text and click OK, this text will always show even when my paragraph marks are off.
Now by default, this hidden text does not print, which is great so you can see it on your document and you don't have to worry about it showing up in your printouts. But if you do want to print the document and include the hidden text, go back up the File and back down to Options. Go back to the Display section, down at the bottom there's Printing Options and you can tell it that you do want to Print the hidden text, I'll click OK. So now when I print I will see last updated at the top. Make sure that when you're done you go back up to File and back down to Options and back to Display and turn that Print hidden text off.
Formatting text as hidden is a great way to make notes on a document for your own use, notes that no one else will see.
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