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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Welcome to Chapter 5 "Calendar and Appointment Tips." In this chapter I will cover handy tricks, useful advice, and powerful tips to make the most of your Outlook calendar. Let's head over there. Appointments are never written in stone. So it's a good thing that Outlook lets us rescheduled an appointment quickly with a variety of ways. Here is four ways to reschedule an appointment. Number one, double-click and edit. Wherever you see an appointment, such as the To-Do List or the Calendar itself, just double-click and change the date and/or time.
Note that you can use the pull-down menus or type a date or type a term like "next Friday." When entering the time you can use P as a shortcut. If you are viewing appointments in the weekly view, you can change the time of appointment by dragging it up or down or its duration by stretching it up and down from the top and bottom of the appointment. You can also drag the appointment itself to a different day, even if you're a monthly view. When doing this it will assume the same time of day.
But if you're in the weekly view, there's a fourth way that can be really handy. Suppose I want to move the Picnic Lunch Sample Tasting to a different week. Dragging-and-dropping to someday this week won't help me. But in the date navigator in the upper- left corner of the screen I can drop the appointment onto any day that I can see there, such as December 7. When I let go the appointment is rescheduled. If you're appointment was a meeting with others and you are the meeting organizer any change in date, time, or duration will automatically cause Outlook to ask if you want to notify the attendees and you probably do.
So say yes if that prompt appears. With date and time covered, let's move onto tracking four other appointment details in our next video.
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