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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
If you're using Outlook to manage your tasks and want more control over what you see and how they're formatted, you will need to learn how you can customize the Tasks folder. Thankfully, the interface is very similar to the Contacts folder, and we can customize it the same way. Built into the Tasks folder are a variety of views. We can access them by clicking on the View tab up on the Ribbon and then glancing here where it says Change View. The Active view is the most common, and it displays all of my tasks that are not yet finished.
I can change this to any other view, such as the Simple list, the Completed list, task that are due today or those that are due in the next 7 Days. Once you've selected a view, you can customize it further. For example, if I need to resize any column, I can. Just point my mouse here between the headings of two different columns and drag to the left or right. Don't forget that you can also change the sort order by clicking on any of the column headings.
And finally, we can use the Filter feature to show only specific tasks, by the group, due date, or other fields. This process is similar to how I explained it in chapter 3, about your contacts. I'll right-click on the column headings, choose View Settings, click Filter, and specify the criteria that I would like to see. So now that we're fluent on customizing the Tasks folder, let's wrap up this short chapter with one final tip: adding an alarm to a task.
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