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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
If you're using Outlook to manage your tasks and want more control over what you see and how it's formatted, you will want to learn how you can customize the tasks folder. Thankfully, the interface is very similar to the Contacts folder and we customize it the same way. When viewing our tasks we can change the current view by selecting from the left-hand side. Each one is preconfigured to be a little bit different. For example, if I choose Completed Tasks, it's going to show me all the tasks I have completed sorted by when I finished them.
The task timeline shows me graphically all the tasks that I have. Most common is Active Tasks. This shows me all the tasks that I have that are yet to be completed. If the information we have entered is too long for particular column, we can resize the column just like you would in Microsoft Excel. I will place my mouse here between the two columns and drag to the left or right. Don't forget you can also sort by any column by clicking on the column heading.
Finally, we can filter the list to show only specific tasks. We can filter by their group, due date, or other fields. To filter I will right-click on the heading and choose Customize Current View. Then filter and then use the fields to specify anything you want about the tasks that you want to see. For examples, if I click Advanced, I can use the field down below a specified only to see tasks that are 0% or 100% complete.
Just be sure that criteria that you've entered doesn't conflict with criteria that's already there. So now that we are fluent on customizing the Tasks folder, let's wrap up this short chapter up with one final tip, adding an alarm to a task.
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