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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
Attaching a file to an email is probably one of the most useful features of Outlook. Sure, we all know about the Paperclip icon, but there are four other ways that are often faster. Let me show you. The first is to drag-and-drop. Occasionally, we'll have the email that we want to send and our My Documents or other folder on the screen. We can drag-and-drop and the file is automatically attached. If you'd like to send multiple files, drag a box around those files and drag them all together.
Likewise our second tip is to copy and paste rather than drag-and-drop. I can select an email, right-click, choose Copy, select a bunch of emails, right-click, and choose Copy, and then when I return to my email, right-click anywhere and choose Paste. They will appear as Attachments. Our third method is if you don't have an email ready to go. With any file selected, I can right-click on it, choose Send To, and then Mail Recipient.
Outlook opens a brand-new email with the file already attached. I can address it, change the Subject to something more meaningful, and then optionally add a body. The fourth method is directly from the application that we're working with. With the Microsoft Word, Excel, or PowerPoint file loaded, I can pull down the Office menu, choose Send, and then send this file as either an attachment or convert it to PDF. In either case, a new email is created with the attachment ready to go and like before I supply a recipient, subject, and body and then hit Send.
Nearly every Microsoft Office tool has this handy feature built-in. By the way, if you've attached a file and didn't mean to, you can select it and then hit Delete on your keyboard to remove it from the attached files. Our next video discusses how and why you might consider skipping the attachment altogether.
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