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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Complex documents include a title page, front matter, the text itself, and end material. Title pages and front matter require special considerations in page numbering. The front matter is numbered with Roman numerals. The body starts numbering over again in Arabic regular numbers. Plus, the first page of both of the two sections should never have a Header or Footer at all. Let's take a look at the most efficient series of steps that you can take to format this properly. The first step is to separate the Front Matter from the Body Text, to do that we will divide the document up into sections.
Let's start by setting up our interface. I am going to come up to the middle of the Home ribbon and turn On Show/Hide Paragraph Marks. I am also going to go to the View tab and turn on the Navigation pane. We talked about the Navigation pane earlier in the course. So in the Navigation pane click on Section 1 that takes us to Page 4. Now press Page Up on your keyboard and that will now take you up to the page break at the end of the page before. Hit Delete to remove the page break. It's okay that our content comes up.
What we are going to do now is go to the Page Layout tab and click on the Breaks button. We want to put in a Next Page Section Break, which does two things. Next page will force us to the next page exactly in the same way this page would here. But because it's a Section Break it will allow us to have different formatting above and below the line. So I will click on it and when I look back where I was, I see that now instead of a Page Break I have a Next Page Section Break and it's got a double dotted line. That's exactly what we want. Go back to Navigation bar and click where it says Contents.
That will take us to Page 2. Above us is our title page. Whenever I am working with headers and footers, I always start on Page 2, because if you insert a header on Page 1 and then change the different first page setting, you probably will have to recreate the header a second time. So by starting on Page 2, it will save you several steps. Go to the Insert tab and come over here to Header. I am going to choose a Blank header. This takes us up into the header section. I can see that my document is grayed out.
Now on your keyboard press your Left Arrow and that's going to take you out of the Type-text placeholder and move your cursor before it. And I want you to hit Tab twice on your keyboard. Notice on the Ruler that there is Tab Marks already set a center tab and a right tab over here. I want my page numbers on the right. Now I will back in that Placeholder again. Up on the ribbon I will go to the left side and click on Page Number. Now I could use Top of Page or Bottom of Page, but these tend to actually overwrite my entire header.
So I am going to go down to Current Position and the one that I am going to is now is Accent Bar 2. It puts in the Word page, a bar, and then the page number. Now I came up with Page 2 because of the title page and the title page does count as a page number as do any other pages you have ahead of your table of contents including any blank pages. We need to make this a Roman Numeral. So I'll highlight the number, right-click on it, and choose Format Page Numbers. I will change the Number Format to Roman Numerals and I will go ahead and click OK.
It jumped me back to Page 1. Let's go take a look at our page numbering. I will click on Contents and I have a Roman Numeral page 2. The Story Behind Two Trees is Roman Numeral Page 3. When I get to Section 1, there is nothing there. If I double-click in my header to go back into the Header's mode I can see here that it has different first page, and because we had a section break up here it recognizes that I really do want restart my page numbering, and because it says Different First Page it leaves it blank.
And sure enough when I go down to the next page there is my header as it should be with the regular Page 2. And I will double-click back in the body of my document to turn it off again. Because this is such a common task, Word 2010 has automated the entire process. In previous versions you had to perform much more manual labor to create document sections with different headers and footers.
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