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Formatting a message

From: Outlook 2013 Essential Training

Video: Formatting a message

At some point, you'll need to create an email with a bit more pizzazz. It's also important to know how to add more to an email than just basic text. In one go, I'm going to make this email, so you'll know how to change backgrounds, add pictures and clipart and format text. So this is a party invitation that I created. I'm going to close out of this finished product, then go into my Drafts where I've got a really boring version of the same text. So let's jazz this up a bit. The first thing we'll going to do is change the text so it's look a little bit more exciting and we do that by simply highlighting the text.

Formatting a message

At some point, you'll need to create an email with a bit more pizzazz. It's also important to know how to add more to an email than just basic text. In one go, I'm going to make this email, so you'll know how to change backgrounds, add pictures and clipart and format text. So this is a party invitation that I created. I'm going to close out of this finished product, then go into my Drafts where I've got a really boring version of the same text. So let's jazz this up a bit. The first thing we'll going to do is change the text so it's look a little bit more exciting and we do that by simply highlighting the text.

If I click and drag over the text, this is going to bring out a pop-up dialog box in which I can format the text right from there. I can do things like make it Bold, or Italicized or even change the Color. If I hover my mouse over the item, it's going to tell me what it does. So I'm going to go ahead and make some changes to make this look a little bit more exciting. I can highlight lots of things and make changes to multiple text all at once. For example, I can increase the Font Size in everything all in one go. Now this is starting to look a little bit better, but we can definitely make it prettier.

Let's change the background color of the entire email. I do that by going to the Options Tab and clicking Page Color. This brings me up with a dialog box of colors that I can choose and I can hover my mouse over each one to get a preview what it's going to look like. I can select a Color and I can even add a gradient to it by going back to Page Color and choosing Fill Effects. I can select that I want Two colors in my email and pick a second color.

Once I'm happy with the way it's going to look, I can click OK. Lastly, let's add a picture to this. I'm going to go to the Insert Tab and choose Online Pictures, because I want go out to the Internet and choose some clipart. Because we're going to office.com, it's important that I have an Internet connection on my computer before I do this. So here is where I can put in some keywords for what I'm looking for, because this is a party invitation, I'm just gong to put in the word Party and hit Enter.

I can go through all the results and scroll and find the one I want. When I find one that looks good, I can select it and choose Insert. Now here's the problem, the picture is on the front and the text is behind. We can change that by going to the Layout dialog box, clicking it and saying that we want to put the picture behind the text that we've already got in the email. I can close out of the Layout Options button when I'm done, and now I can keep working on my picture. I'm in the Picture Tools Ribbon toolbar, so now I can do all sorts of things like change the edged.

I can open up the Picture Styles dialog box, hover my mouse over it to get a preview and I'll see that I can add things like Frames and Borders to my picture. When I find the one that want, I can select it and I can even add more effects by going to the Picture Effect dialog and choosing things like Shadows and Reflections. The last thing I can do is actually shrink or grow my picture according to how I need it. I can take my mouse and click and drag on the sliders and adjust if my text is too big to fit inside the picture.

What I can then do is take my text and make it look pretty inside the picture. I can actually highlight a block of text and Indent it by going back to the Ribbon toolbar and choosing Increase Indent. Now if I didn't want to increase indent, I can always do it manually by just hitting the spacebar. Now that looks much better. That is how you format messages using Outlook.

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This video is part of

Image for Outlook 2013 Essential Training
Outlook 2013 Essential Training

58 video lessons · 23329 viewers

Jess Stratton
Author

 
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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