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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
At some point, you'll need to create an email with a bit more pizzazz. It's also important to know how to add more to an email than just basic text. In one go, I'm going to make this email, so you'll know how to change backgrounds, add pictures and clipart and format text. So this is a party invitation that I created. I'm going to close out of this finished product, then go into my Drafts where I've got a really boring version of the same text. So let's jazz this up a bit. The first thing we'll going to do is change the text so it's look a little bit more exciting and we do that by simply highlighting the text.
If I click and drag over the text, this is going to bring out a pop-up dialog box in which I can format the text right from there. I can do things like make it Bold, or Italicized or even change the Color. If I hover my mouse over the item, it's going to tell me what it does. So I'm going to go ahead and make some changes to make this look a little bit more exciting. I can highlight lots of things and make changes to multiple text all at once. For example, I can increase the Font Size in everything all in one go. Now this is starting to look a little bit better, but we can definitely make it prettier.
Let's change the background color of the entire email. I do that by going to the Options Tab and clicking Page Color. This brings me up with a dialog box of colors that I can choose and I can hover my mouse over each one to get a preview what it's going to look like. I can select a Color and I can even add a gradient to it by going back to Page Color and choosing Fill Effects. I can select that I want Two colors in my email and pick a second color.
Once I'm happy with the way it's going to look, I can click OK. Lastly, let's add a picture to this. I'm going to go to the Insert Tab and choose Online Pictures, because I want go out to the Internet and choose some clipart. Because we're going to office.com, it's important that I have an Internet connection on my computer before I do this. So here is where I can put in some keywords for what I'm looking for, because this is a party invitation, I'm just gong to put in the word Party and hit Enter.
I can go through all the results and scroll and find the one I want. When I find one that looks good, I can select it and choose Insert. Now here's the problem, the picture is on the front and the text is behind. We can change that by going to the Layout dialog box, clicking it and saying that we want to put the picture behind the text that we've already got in the email. I can close out of the Layout Options button when I'm done, and now I can keep working on my picture. I'm in the Picture Tools Ribbon toolbar, so now I can do all sorts of things like change the edged.
I can open up the Picture Styles dialog box, hover my mouse over it to get a preview and I'll see that I can add things like Frames and Borders to my picture. When I find the one that want, I can select it and I can even add more effects by going to the Picture Effect dialog and choosing things like Shadows and Reflections. The last thing I can do is actually shrink or grow my picture according to how I need it. I can take my mouse and click and drag on the sliders and adjust if my text is too big to fit inside the picture.
What I can then do is take my text and make it look pretty inside the picture. I can actually highlight a block of text and Indent it by going back to the Ribbon toolbar and choosing Increase Indent. Now if I didn't want to increase indent, I can always do it manually by just hitting the spacebar. Now that looks much better. That is how you format messages using Outlook.
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