Seasonal Savings: 20% off selected memberships for a limited time. Give now

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Flagging items

From: Outlook Web App (OWA) 2010 Essential Training

Video: Flagging items

In previous versions of OWA, flags were about colors, they were a visual representation an item in the inbox waving its flag and saying, hey! I'm blue or I'm orange. In this version, flags are all about time. And they all have the same color, they're red or they're red or they're red or they're red. So when you flag an item you're saying, I intend to take action on this item today, or tomorrow, or this week, or next week. Now this week or next week means that the deadline will be the last workday of the week, which for many of us is set for Friday.

Flagging items

In previous versions of OWA, flags were about colors, they were a visual representation an item in the inbox waving its flag and saying, hey! I'm blue or I'm orange. In this version, flags are all about time. And they all have the same color, they're red or they're red or they're red or they're red. So when you flag an item you're saying, I intend to take action on this item today, or tomorrow, or this week, or next week. Now this week or next week means that the deadline will be the last workday of the week, which for many of us is set for Friday.

So if I choose this week it'll be this Friday, if I choose next week it will be next Friday. Here's I want to set this to be done at a specific time. So if for example I want to set this to be done on the 28th, I can simply go in and choose the 28th. If I open this item, or if I view it in the reading pane, I can see that its flagged for follow-up, I need to start it and finish it by Thursday, that's exactly what I meant. If I decide that I don't want to do anything with this anymore, a bad idea for a budget request but I could, I can clear the flag.

That means that I didn't intend to take any action and I didn't. But more likely, is I had this flag set for a particular day like the 28th and I actually did the work. So I send an email back that said, yep, you'll have the budget by 10th, I put time on my calendar for it. I'm done with this email and then, I can click it and mark it as complete and it is automatically marked as complete in my email message. Now note the date I said I was going to do this was the 28th, but it completed today.

So whenever I mark a task as complete, it will be completed as of the time I check it off. What else can I do in here? Well, I can set a reminder. Now I can't do this in OWA Light. OWA Light doesn't support reminders, but OWA does. So I can say, I want to set a date and a reminder and I'm going to get not just a date but a start date here. So I'm going to say I need to finish this, it's due by March 10th, but I want to under promise and over deliver. So I'm going to attempt to get this done by the 7th, but I want to start it today.

And I want a reminder to start it today at 4:30 in the afternoon. Give me a reminder so that I can start assembling the research for this, so I'm going to say OK; that was just a minute ago. Here is my reminder IT Budget, let's go ahead and click this and it will take me back to exactly that same message that I marked the reminder in. So this is how reminders work, you say remind me and you get a reminder. Now it's a little trickier than that, because if I wasn't working in OWA right now, if I was driving my car or elsewhere and I didn't have OWA or exchange connected to a mobile device, I wouldn't get that reminder until the next time I opened up OWA and I'd have a reminders window that would point out to me that I actually had missed one of my obligations.

When the reminder comes up I can just go ahead and say, I'm done with that thank you and dismiss that reminder. I can also reset the reminder. I can mark an item as complete as we already saw; I can clear this flag to say, sorry didn't mean to flag it. And then, I finally have the choice to say, if I just go in here to an item, any item, and I just click this flag, what does that mean? In Outlook as opposed to OWA that's called a quick click, here its just a default flag that says, if I click on something I mean to set a flag for example for tomorrow.

That's how mine is set, because when I have emails coming in later in the day, that's often when I want to say tomorrow I've already planned my work for today unless something is really, really urgent and important I'm not going to change today's plans in order to accommodate it. So when this item comes in, even if it's important, I'm going to click once and notice by doing that it's actually flagging it for tomorrow, which is what I set my default flag to. Now there's another thing that you need to know about flags. When I flag something here in my inbox, it's not in isolation.

My inbox is actually tied to my Tasks list. So I have two flagged items here in my inbox. If I go take a look at my tasks, I will find that they are both here because the default view in tasks is Flagged Items and Tasks. So I can create new tasks here and we'll talk about that later in this course. But whenever I flag an item, it's not just here in the inbox. The list of flagged items is here in my Tasks list as well. In the next, chapter we'll see how we can use filters and views to view flagged tasks at different times and different levels of completion here in our inbox in OWA.

Show transcript

This video is part of

Image for Outlook Web App (OWA) 2010 Essential Training
Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4464 viewers

Gini Courter
Author

 
Expand all | Collapse all
  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook Web App (OWA) 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.