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Outlook 2010 Power Shortcuts
Illustration by Neil Webb

Five ways to use formatting effectively


From:

Outlook 2010 Power Shortcuts

with David Diskin

Video: Five ways to use formatting effectively

Presentation is everything, right? Just as we want our food to look great, so should our e-mails. After all, if the e-mail doesn't catch someone's attention, they probably won't read it. E-mail is a quick medium, and people have a tendency to skip and look for parts that catch their eye. In this video, I'll show you five ways to use formatting to your advantage when composing an e-mail. The first is bullets. Using a bulleted listed is a great substitute for any kind of lists in paragraph format. Not only are they appealing to skim readers, but they will also help your reader maintain a To Do list of sorts.
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  1. 1m 7s
    1. Welcome
      1m 7s
  2. 15m 24s
    1. Finding a contact in seconds
      47s
    2. Viewing Outlook in multiple windows
      54s
    3. Sending a text (SMS) message from Outlook
      53s
    4. Viewing the schedule for an entire group
      1m 55s
    5. Setting your default Address Book
      1m 14s
    6. Color-coding important messages
      1m 17s
    7. Sending business cards via email
      1m 27s
    8. Using Quick Parts to avoid retyping
      1m 55s
    9. Adding hyperlinks to an email
      2m 36s
    10. Conducting a vote via email
      2m 26s
  3. 34m 52s
    1. Working with folders and subfolders
      2m 52s
    2. David's Rule of Email Organization
      2m 9s
    3. Staying organized with shortcut keys
      1m 49s
    4. Conversation view
      2m 9s
    5. Three ways to change how your Inbox displays
      2m 48s
    6. Deleting old messages
      2m 20s
    7. Three automatic rules for incoming messages
      4m 47s
    8. Creating a rule that replies with a message
      2m 39s
    9. Four ways to deal with junk email
      2m 50s
    10. Two ways to find an email
      2m 33s
    11. Repeating searches with Search Folders
      1m 12s
    12. Applying Quick Steps
      4m 42s
    13. Using the Activity Feed
      2m 2s
  4. 31m 1s
    1. Seven shortcut keys for sending emails
      1m 27s
    2. Three ways to use your Address Book
      2m 14s
    3. Three ways to send email to lists or groups of people
      2m 38s
    4. Five ways to use the Bcc field
      3m 27s
    5. Five ways to use formatting effectively
      2m 25s
    6. Three ways to spice up the occasional email
      2m 18s
    7. Four faster ways to attach a file to email
      2m 46s
    8. Skipping attachments altogether
      1m 45s
    9. Sharing your Calendar via email
      1m 43s
    10. Marking an email for follow-up
      1m 9s
    11. Setting up multiple signatures
      3m 0s
    12. Two unusual ways to use the Drafts folder
      2m 25s
    13. Holding an email in your Outbox
      2m 2s
    14. Inserting a screenshot
      1m 42s
  5. 8m 42s
    1. Five ways to create a task
      2m 50s
    2. Three ways to view your tasks
      2m 9s
    3. Three ways to change task due dates
      1m 10s
    4. Four ways to customize your Tasks folder
      1m 36s
    5. Setting task reminders (alarms)
      57s
  6. 17m 41s
    1. Four ways to reschedule an appointment
      2m 42s
    2. Four ways to track appointment details
      2m 14s
    3. Creating recurring appointments
      2m 0s
    4. Two ways to clone an appointment
      1m 37s
    5. Working with time zones
      2m 57s
    6. Setting the time zone of an appointment
      2m 10s
    7. Changing the time scale
      55s
    8. Finding an appointment quickly
      1m 1s
    9. Using the Calendar with shortcut keys
      2m 5s
  7. 13m 9s
    1. Adding a photo to a contact
      58s
    2. Tracking birthdays and anniversaries
      1m 19s
    3. Getting directions to a contact's address
      46s
    4. Three ways to customize your Contacts list
      2m 3s
    5. Adding a field to your Contacts list
      1m 13s
    6. Filtering your Contacts list
      1m 38s
    7. Merging your contacts into Microsoft Word
      2m 12s
    8. Customizing a business card's appearance
      1m 48s
    9. Quickly view and add a new contact
      1m 12s
  8. 19m 7s
    1. Using Outlook Today
      1m 16s
    2. Navigating through Outlook with the keyboard
      53s
    3. Windows 7 Quick Tasks
      42s
    4. Organizing by category
      3m 23s
    5. Setting an out-of-office message
      3m 1s
    6. Working offline
      1m 59s
    7. Ten email netiquette tips
      5m 4s
    8. Six tips for supervisors and managers
      2m 49s
  9. 6m 52s
    1. Customizing the Navigation pane
      1m 8s
    2. Customizing other panes
      3m 11s
    3. Customizing the Quick Access Toolbar
      2m 33s
  10. 54s
    1. Additional resources
      54s

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Outlook 2010 Power Shortcuts
2h 28m Intermediate Jan 18, 2011

Viewers: in countries Watching now:

In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.

Topics include:
  • Navigating Outlook with keyboard shortcuts
  • Conducting a poll through email
  • Sending automated replies using rules
  • Managing junk mail
  • Utilizing search folders for repeating searches
  • Sharing a calendar via email
  • Creating multiple signatures
  • Mail merging contacts into Microsoft Word
  • Customizing Outlook's panes and the Quick Access Toolbar
Subjects:
Business Productivity
Software:
Office Outlook
Author:
David Diskin

Five ways to use formatting effectively

Presentation is everything, right? Just as we want our food to look great, so should our e-mails. After all, if the e-mail doesn't catch someone's attention, they probably won't read it. E-mail is a quick medium, and people have a tendency to skip and look for parts that catch their eye. In this video, I'll show you five ways to use formatting to your advantage when composing an e-mail. The first is bullets. Using a bulleted listed is a great substitute for any kind of lists in paragraph format. Not only are they appealing to skim readers, but they will also help your reader maintain a To Do list of sorts.

The second is to use color and bold. Use color and bold sparingly, only to draw attention to very important words or short phrases. Beware though, if an entire sentence is in a color like red, it may be the only thing that gets looked at. The third is to use headings. This is especially useful if you have a long e-mail; you can break it up into sections with clearly labeled headings. Though the headings make the e-mail longer, it will be far easier for people to read and digest. The fourth is to use horizontal lines. You can separate sections by inserting a horizontal line.

Place your cursor in the spot where you like the line to appear, click on the Insert tab on the Ribbon and choose Horizontal Line on the far right. The fifth is to use clipart with a little bit of text wrapping. You can bring life and emotion to your e-mails with the occasional use of clipart, photos, and other graphics. Thankfully, the Insert Photo tool and clipart is exactly as it is in Microsoft Word, so I can add a few images with ease.

Remember that you can resize your photo by dragging on the corners, and we can activate text wrap by selecting the picture, pulling down the Wrap Text menu, and choosing Square. A simple drag and drop moves the image to the other side of the e-mail. You might even get fancy with a border or using any of the other photo style features available through Microsoft Office to make the image stand out. And finally, don't forget the use of hyperlinks discussed in our first chapter.

They can reduce the clutter normally associated with those long ugly Internet addresses. But what about the e-mails you really want to stand out? Our next video covers a few tricks to get maximum attention.

There are currently no FAQs about Outlook 2010 Power Shortcuts.

 
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