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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
Outlook has a few neat options to quickly find an email that is not actually by way of directly searching for it. The first thing we are going to do is go into our Inbox. I have an email here from Mark and I know he sent me another email, but I just cannot find it. I can right-click on his name, go up to Find Related and choose Messages from Sender. This is going to quickly do an automated search, even though I didn't directly initiate the search, of all emails that are from Mark. So here I can see that there is a separate email and this is the one that I was looking for.
When I am all done, I can just click on the little X and go back to my Inbox. Now sometimes you will have a very long email thread that just over time has gotten out of context or has gotten off topic. I can actually right-click on an email that is part of a long discussion, go up to Find Related and choose Messages in this Conversation. That's going to quickly show me all the messages that have to do with that conversation without actually searching in a Conversation View.
Again, to get back to my Inbox, I can close the search by clicking on the little X. Another way to quickly find emails is by clicking on the person's name and using the People pane. For example, I know this person sent me an attachment, but I have no idea what the subject was or how to find it quickly. I can find any email by this person. Come down here to the People pane, expand it, and click on the Attachments tab. Now I can see every single attachment that this person has sent me.
When I find the one I am looking for, I can just click on it and it is going to open up the email address that that attachment belonged to. Now here you will notice that this email account that the attachment was sent to was not even in the particular one that I was looking for. For example, at that time, I was in my Exchange mailbox, but it found an email from this person in my Gmail account. It doesn't have to be the same account. When I am all done, I can close out. I can also search for any mail by this person by using the People pane also by clicking on the Mail tab.
This is going to show me every single email by that person. It is the same thing as right-clicking on their name and choosing Find Related, Messages from Sender. So that's a few really quick ways to find an email quickly if you don't feel like going up to the Search bar. Remember, right-click and choose Find Related and use the People pane to find those attachments.
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