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SharePoint 2013 New Features

Exploring new and retired site templates


From:

SharePoint 2013 New Features

with Gini Courter

Video: Exploring new and retired site templates

SharePoint 2013 server offers a vast array of templates right out of the box. So you can choose different templates based on what it is your users need to do. Let's take a look at the templates that are built into SharePoint 2013. First, there are the collaboration templates and you're going to use those a lot. Our basic Team Site template is there. It comprises the majority of the sites created in SharePoint. But another kind of collaboration template is a Blog.

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SharePoint 2013 New Features
2h 20m Beginner Feb 28, 2013

Viewers: in countries Watching now:

Dive in and explore what's new in SharePoint 2013. Author Gini Courter covers the new features and the enhancements to sharing, libraries, templates, and search. Plus, discover how the social networking features have been updated to include microblogging and newsfeed options. The course also includes a look at using SkyDrive Pro, managing rich media, and using new business intelligence features.

Topics include:
  • Understanding the SharePoint 2013 product line
  • Editing your social media profile
  • Viewing the newsfeed
  • Keeping track of tasks
  • Using SkyDrive to share private documents
  • Moving files with drag and drop
  • Syncing libraries
  • Introducing SharePoint apps
  • Reviewing the template updates
Subjects:
Business Collaboration Productivity
Software:
Office SharePoint
Author:
Gini Courter

Exploring new and retired site templates

SharePoint 2013 server offers a vast array of templates right out of the box. So you can choose different templates based on what it is your users need to do. Let's take a look at the templates that are built into SharePoint 2013. First, there are the collaboration templates and you're going to use those a lot. Our basic Team Site template is there. It comprises the majority of the sites created in SharePoint. But another kind of collaboration template is a Blog.

There is a Developer Site, and the Developer Site is used so that developers can build new apps for use with Office and SharePoint. You may or may not need a Developer Site. If you create projects, the Project Site is a lot like a team site, but with some additional apps enabled by default. I've highlighted this as a new site as well not because it's new, but because it's been reorganized. If you're familiar with some of the older versions of Project Site where you had things like Risks and Rssues lists built-in automatically, you don't get that now. It's an opportunity for you to create your own custom template for projects that would reflect the needs of your organization.

Community Sites are sites that allow community members to get together, to explore different content, and to talk about it, to have a micro-blog that will allow them to chat about whatever the topics are that are important to them. There are a wide range of Enterprise site templates, the Document Center which is used to manage documents either in your enterprise, or for a document-centric team, the new eDiscovery Center that's used to manage content that may be required for evidentiary purposes, a Records Center that's used to manage important content in your organization that's not necessarily of the type that an eDiscovery Center is required.

However, your eDiscovery Center can search both your Document Center, your Record Center, and every other site here. So, if right now you want a Record Center, later you can add an eDiscovery Center and that capability. The Business Intelligence Center has also been redesigned--modified in some ways that make it a little easier to use. And the Business Intelligence Center is where we are going to provide access to business intelligence information that we create with Excel or other products. You would have seen the Enterprise Search Center in the last version of SharePoint, and it was required if you wanted to do things like search for people in the organization.

It's not needed for that purpose in SharePoint 2013 because some of those search verticals are already built into SharePoint Search. But it's still a useful type of a site to set up if you want to create some custom searches for users. My Site Host is the template that's used to provide the content that you see on profile pages. A Community Portal is a place where you host community sites.

So, what you can do is say here are these communities that exist in our organization. If you'd like to join one of them, this is the place to go find them. So, an employee or another user in your organization could go search on the Community Portal to find a group of people who were interested in, for example: purchasing, or a group of people interested in raising money for a particular charitable cause, or people who are interested in SharePoint or Office 365. The Basic Search Center allows you to create a basic search center.

If you wanted more capability, you would probably move up to the Enterprise Search Center. But there are times still that you might want to create and customize a search experience because you have access to some new search tools. The Visio Process Repository is a place that you can share Visio diagrams. So, let's imagine that your organization was in the process of doing a business analysis of many of your workflows, your processes, and you wanted to keep those somewhere.

Perhaps, solely to print them and to view them, and review them, but perhaps also to serve as a place that you could hang on to them because you were going to be automating those processes later. So, this is a particular kind of site. You can still create this kind of site, and we'll talk more about it in a moment. And then finally we have the Publishing Templates. A Publishing Portal which is used if you're going to create a really large site internally or often for customer facing or Internet facing sites. An Enterprise Wiki for information across your enterprise that you would like people to be able to enter, to edit freely, and to share.

So this might be, for example, a place that you would put field guides for installing custom equipment that you sell, or just information on how you can best do your job in your organization. Finally, a Product Catalog is a brand- new category, and Product Catalogs are part of cross-site publishing which we'll talk about in a bit. So, this is the collection of templates; some of them are not installed until you've met other requisite pre-installation requirements. So, if you go to create a new site and you don't see all of these, talk to your administrator or if you are the administrator, do some research and find out what you're missing. That, for example, the Community Portal isn't turned on or the Publishing Portal isn't available.

Good news and bad news; we have new templates but we also have templates that are being deprecated. If that's not a term you're familiar with, it means that they're still supported, but they won't be for long. So, they're not a good foundation for you to build on. So, here are the site templates that are supported in SharePoint 2013, but will not be supported in the next major release. The Document Workspace site, which was used to be able to allow a group of people to work on a document together. The Personalization site, all of the Meeting Workspace sites, and the Group Work site, and the Custom Group Work solution that went along with it.

So, all of those sites are supported if you have a SharePoint 2010 server or 2007 server, and you migrated and you have existing Document Workspace sites, Meeting Workspace sites and so on, they are still supported in this version, but they will not be in the next major release. And you can't create new ones in this version. The Visio Process Repository template is still available, and you can still create a Visio Process Repository site. But it will be removed in the next version.

So, you might want to consider other ways to be able to store your Visio Processes now rather than building new Visio Process Repositories. So, that's it! New templates, templates that aren't with us anymore, new ways to work in SharePoint 2013, this is the entire collection. Few of us use all of these templates. But part of making SharePoint work well for you is knowing which templates of the available templates to use so that your SharePoint sites best meet the needs of your users.

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