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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
Most of the time when you'll send an email, you'll simply type it and send it. But sometimes an email needs some special handling. So here are some additional options that you can set when you're sending an email. So I've create my email and I've got it all typed up and ready to go, there's some more options that I want to do. The first thing is, you can see that it's kind of urgent, so I'm going to come up here and select High Importance. So when it gets delivered to Akee, she's going to see an exclamation mark (!) next to it in her Inbox and she'll know that it's important that she needs to read it.
Next, I'm going to go to the Options Tab. Now The first thing we get to is, if you're ever wondering where that Bcc Field is in an email, you can come in to the Options Tab and click it. This way, I can put somebody else in here and Akee is not going to know, because it's a Blind Carbon Copy; that Mark is also getting a copy of this email. I can direct my replies to somebody else. For example, I'm telling Akee here that I'm heading out for a meeting but I'll be available on my smartphone, if I don't have this email address in my smartphone, I can change the reply to be sent to one that does.
So I'm going to come in here to Direct Replies To, Have reply sent to, delete out my name and put in my Gmail account, which I can get to from that phone. I can click Close and then I can also set a Delay Delivery option. This is if I want this email to go out on a later date and not necessarily today. I can specify a date, such as Tomorrow, or even a Time. I can hit Close again when I'm done.
Finally, there are two more options up here. I can Request a Delivery Receipt, which means that the email actually made it to her mail server and I can Request a Read Receipt. This means that Akee actually read the message, it's up to Akee to decide if she wants to send a Read Receipt to me to let me know that she's read it. I also have the option to change that setting in Outlook. I'm going to minimize this for a second; I'll show you how to find it. You can go to File, Options, Mail and scroll all the way down to the Tracking section.
Here's where I can make my choice, for any message that I receive that includes a Read Receipt Request, I can either always send that receipt, Never Send a Receipt, meaning the person will never know if I read it or not or I can be prompted each time. I'm going to set on the Default, which is to be prompted each time. I click OK and my choice has been sent. So as you can see, there are a lot of options that you can choose for each outgoing message you send.
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