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Outlook 2013 Essential Training
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Exploring delivery options


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Outlook 2013 Essential Training

with Jess Stratton

Video: Exploring delivery options

Most of the time when you'll send an email, you'll simply type it and send it. But sometimes an email needs some special handling. So here are some additional options that you can set when you're sending an email. So I've create my email and I've got it all typed up and ready to go, there's some more options that I want to do. The first thing is, you can see that it's kind of urgent, so I'm going to come up here and select High Importance. So when it gets delivered to Akee, she's going to see an exclamation mark (!) next to it in her Inbox and she'll know that it's important that she needs to read it.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Productivity Email Teacher Tools Education Student Tools
Software:
Office Outlook Office 365
Author:
Jess Stratton

Exploring delivery options

Most of the time when you'll send an email, you'll simply type it and send it. But sometimes an email needs some special handling. So here are some additional options that you can set when you're sending an email. So I've create my email and I've got it all typed up and ready to go, there's some more options that I want to do. The first thing is, you can see that it's kind of urgent, so I'm going to come up here and select High Importance. So when it gets delivered to Akee, she's going to see an exclamation mark (!) next to it in her Inbox and she'll know that it's important that she needs to read it.

Next, I'm going to go to the Options Tab. Now The first thing we get to is, if you're ever wondering where that Bcc Field is in an email, you can come in to the Options Tab and click it. This way, I can put somebody else in here and Akee is not going to know, because it's a Blind Carbon Copy; that Mark is also getting a copy of this email. I can direct my replies to somebody else. For example, I'm telling Akee here that I'm heading out for a meeting but I'll be available on my smartphone, if I don't have this email address in my smartphone, I can change the reply to be sent to one that does.

So I'm going to come in here to Direct Replies To, Have reply sent to, delete out my name and put in my Gmail account, which I can get to from that phone. I can click Close and then I can also set a Delay Delivery option. This is if I want this email to go out on a later date and not necessarily today. I can specify a date, such as Tomorrow, or even a Time. I can hit Close again when I'm done.

Finally, there are two more options up here. I can Request a Delivery Receipt, which means that the email actually made it to her mail server and I can Request a Read Receipt. This means that Akee actually read the message, it's up to Akee to decide if she wants to send a Read Receipt to me to let me know that she's read it. I also have the option to change that setting in Outlook. I'm going to minimize this for a second; I'll show you how to find it. You can go to File, Options, Mail and scroll all the way down to the Tracking section.

Here's where I can make my choice, for any message that I receive that includes a Read Receipt Request, I can either always send that receipt, Never Send a Receipt, meaning the person will never know if I read it or not or I can be prompted each time. I'm going to set on the Default, which is to be prompted each time. I click OK and my choice has been sent. So as you can see, there are a lot of options that you can choose for each outgoing message you send.

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