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Outlook 2013 Essential Training
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Exploring the Ribbon


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Outlook 2013 Essential Training

with Jess Stratton

Video: Exploring the Ribbon

The Ribbon is one of the most prominent features in all the Microsoft Office Product Suite. It was designed to help you quickly find the right tool at the right time. While it can look really overwhelming at first, the key to understanding how the Ribbon works is to understand that while it looks like chaos, each task is actually grouped and located on the Ribbon in a place where Microsoft feels you'll need it. They are also labeled, too. Now the most commonly used tasks in the Ribbon are on the left-hand side, while the more sparsely used tasks are way out here on the right.
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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Outlook 2013 Essential Training
3h 6m Appropriate for all Feb 08, 2013

Viewers: in countries Watching now:

Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

Topics include:
  • Exploring the Ribbon
  • Adding an IMAP, Exchange, or POP account automatically
  • Connecting to iCloud or SkyDrive
  • Saving attachments
  • Searching mail
  • Flagging messages
  • Using mail rules to process messages
  • Replying to and forwarding a message
  • Adding signatures
  • Creating new contacts
  • Creating and responding to meeting invitations
  • Setting up advanced options
Subjects:
Business Productivity Email Teacher Tools Education Student Tools
Software:
Office Outlook Office 365
Author:
Jess Stratton

Exploring the Ribbon

The Ribbon is one of the most prominent features in all the Microsoft Office Product Suite. It was designed to help you quickly find the right tool at the right time. While it can look really overwhelming at first, the key to understanding how the Ribbon works is to understand that while it looks like chaos, each task is actually grouped and located on the Ribbon in a place where Microsoft feels you'll need it. They are also labeled, too. Now the most commonly used tasks in the Ribbon are on the left-hand side, while the more sparsely used tasks are way out here on the right.

So as you can see, we've got a tab interface. My Home tab contains a list of all the things that I'll use the most often in whichever module I'm in, such as Mail, Calendar, or People. I can change tabs to find more things. For example, in the View tab, I can assume that everything in this tab is going to be all things that I can use to change the way that the current view looks. So in the Ribbon interface, we have the tabs such as Home, Send/Receive, Folder, View; in those tabs we have buttons, which are also called Command buttons.

Every time I hover my mouse over it, it will also tell me what it does by pulling out a little pop-up text that says what it does. I also have Dialog boxes, for example, if I click on one of these arrows, I can actually bring up an entire dialog box. And hit Cancel when I'm done with it. And then, each grouping has a Label, for example, I can see these labels; New, Delete, Respond, Quick Steps, etcetera.

These all give me an idea of where to find exactly what I'm looking for at the right time. Now there are some things that we can do with the Ribbon, for example, we can minimize it; if it's taking up too much of my screen and I don't want to look at it all the time, I can come all the way here on the right and click Collapse the Ribbon. Now I can only see the tabbed headers. Whenever I need them, I can click on the tab, click on an item, and then when I'm done with it, it goes away. If I want to bring back the Ribbon at any time, while the Ribbon is up I can come down here to the right and click the Push Pin, to pin it back.

I can also get some more options for the Ribbon by clicking over here on the right to the Ribbon Display options. For example, I can Auto-Hide it like we've done. I can only Show Tabs and I can Show Tabs and Commands at the same time if I want to see everything. I can actually Customize the Ribbon. I can Customize the Quick Access toolbar also. For example, If I click here right on my name, I get what's called Outlook Today, many people used to use this in older versions of Outlook and it's kind of hard to find, so I want to put a button so that I can get to Outlook Today anytime I want to.

What I'm going to do is come up here to my Quick Access toolbar and select Customize the Quick Access toolbar. If I click on it, I'm going to go to all the way down to More Commands, because Outlook Today is not in this list. This brings up a list of all the commands that I can add to the Quick Access toolbar. I can either choose from Popular ones, it's picked a list of things that I might want to use, or I can come down here to look at All Commands.

Now I have a list of every possible option I can add to that Quick Access toolbar. So I'm going to scroll down because I'm looking for Outlook Today and here it is, so I'm going to choose it, click Add, now it's popped over in this right hand menu and I can then click OK. All of the sudden, in my Quick Access toolbar, you can see a new button in there. So now, no matter where I am in my Inbox, or in my Calendar, I can simply click this little button and get to Outlook Today whenever I want.

I can also do this by clicking anywhere in the Ribbon, now I can see Customize the Ribbon, it's going to work the exact the same way. The one last option I have in the Ribbon that I haven't talked about yet is the File menu and that's also called Backstage. I can click on this to get to everything I need to know about Outlook. We'll go over all these items in detail, but it's important to know how to get there. So if the Ribbon at first appears to be really overwhelming, just remember that it's all about grouping.

Once you learn what tasks are associated with each group, you'll know exactly where to look for the task that you need.

There are currently no FAQs about Outlook 2013 Essential Training.

 
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