Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
The Ribbon is one of the most prominent features in all the Microsoft Office Product Suite. It was designed to help you quickly find the right tool at the right time. While it can look really overwhelming at first, the key to understanding how the Ribbon works is to understand that while it looks like chaos, each task is actually grouped and located on the Ribbon in a place where Microsoft feels you'll need it. They are also labeled, too. Now the most commonly used tasks in the Ribbon are on the left-hand side, while the more sparsely used tasks are way out here on the right.
So as you can see, we've got a tab interface. My Home tab contains a list of all the things that I'll use the most often in whichever module I'm in, such as Mail, Calendar, or People. I can change tabs to find more things. For example, in the View tab, I can assume that everything in this tab is going to be all things that I can use to change the way that the current view looks. So in the Ribbon interface, we have the tabs such as Home, Send/Receive, Folder, View; in those tabs we have buttons, which are also called Command buttons.
Every time I hover my mouse over it, it will also tell me what it does by pulling out a little pop-up text that says what it does. I also have Dialog boxes, for example, if I click on one of these arrows, I can actually bring up an entire dialog box. And hit Cancel when I'm done with it. And then, each grouping has a Label, for example, I can see these labels; New, Delete, Respond, Quick Steps, etcetera.
These all give me an idea of where to find exactly what I'm looking for at the right time. Now there are some things that we can do with the Ribbon, for example, we can minimize it; if it's taking up too much of my screen and I don't want to look at it all the time, I can come all the way here on the right and click Collapse the Ribbon. Now I can only see the tabbed headers. Whenever I need them, I can click on the tab, click on an item, and then when I'm done with it, it goes away. If I want to bring back the Ribbon at any time, while the Ribbon is up I can come down here to the right and click the Push Pin, to pin it back.
I can also get some more options for the Ribbon by clicking over here on the right to the Ribbon Display options. For example, I can Auto-Hide it like we've done. I can only Show Tabs and I can Show Tabs and Commands at the same time if I want to see everything. I can actually Customize the Ribbon. I can Customize the Quick Access toolbar also. For example, If I click here right on my name, I get what's called Outlook Today, many people used to use this in older versions of Outlook and it's kind of hard to find, so I want to put a button so that I can get to Outlook Today anytime I want to.
What I'm going to do is come up here to my Quick Access toolbar and select Customize the Quick Access toolbar. If I click on it, I'm going to go to all the way down to More Commands, because Outlook Today is not in this list. This brings up a list of all the commands that I can add to the Quick Access toolbar. I can either choose from Popular ones, it's picked a list of things that I might want to use, or I can come down here to look at All Commands.
Now I have a list of every possible option I can add to that Quick Access toolbar. So I'm going to scroll down because I'm looking for Outlook Today and here it is, so I'm going to choose it, click Add, now it's popped over in this right hand menu and I can then click OK. All of the sudden, in my Quick Access toolbar, you can see a new button in there. So now, no matter where I am in my Inbox, or in my Calendar, I can simply click this little button and get to Outlook Today whenever I want.
I can also do this by clicking anywhere in the Ribbon, now I can see Customize the Ribbon, it's going to work the exact the same way. The one last option I have in the Ribbon that I haven't talked about yet is the File menu and that's also called Backstage. I can click on this to get to everything I need to know about Outlook. We'll go over all these items in detail, but it's important to know how to get there. So if the Ribbon at first appears to be really overwhelming, just remember that it's all about grouping.
Once you learn what tasks are associated with each group, you'll know exactly where to look for the task that you need.
Get unlimited access to all courses for just $25/month.Become a member
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.
Your file was successfully uploaded.