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Learn how to leverage the power of Microsoft Outlook to stay on top of all your important connections. In this course, author Jess Stratton introduces you to navigating your email messages, calendar, and contacts in Outlook 2013. The course begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds. Jess also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.
In this video were going to talk about the bottom two panes today. The Status bar and the Navigation bar. These panes aren't all context menus like the other navigation items are. This means they won't change dynamically depending on where you are in Outlook. If we start down here at the bottom at the Status pane this tells you everything you need to know about how Outlook is doing. For example, in my Inbox it says over here on the left I have 19 items. That means I have 19 things in that folder.
That's the one thing that will change according to where I am. Way over here on the right, it's going to tell me what kinds of things it is doing, such as, is it checking for email, is it syncing with the server, am I connected to a server? I can also change the view, this is the way Outlook normally looks, which is probably why they called it Normal view and I can also change to what's called Reading view. If I click on that it's going to minimize the way everything looks on the left-hand side and puts it into a nice compact view, so that I have more room to actually read my email and I can even use the zoom slider on the right to zoom in and make the text bigger, so that I can focus a lot more on reading my emails.
At anytime I can click on Normal view and get right back where I was. I can actually Customize this and put more information in it. If I go over to any blank space and right-click, I can select what types of things I want to put in here. For example, Reminders, or if I've got any sort of Quota Information about my mail files such as how big it's getting. If I don't want to see how many items in the view I have, I can just uncheck that, and as you can see, it won't show up anymore.
Now the Navigation bar is how I actually go back and forth between my Mail, Calendar and People. I can click on each one and it will take me into that item. There are some more things actually that you can't see. If I click on these 3 dots, I have some more options such as Tasks, Notes and Folders. And I can get in to each of those things by just clicking on them. If I want to change how this looks, or if I want to add these things so they are visible all the time, I can come in to Navigation Options.
This brings up a menu. Now right now, it's set to only Display 3 options, which is why I can only see, Mail, Calendar, and People. I can change that though. I can also rearrange the order that these things are visible in. For example, if I want People to be all the way on the left-hand side, I can choose People and click move up to bring it all the way to the top, click OK and now you'll see that it's showing 5 items like I wanted and People is all the way here on the left.
To get back into it, I can simply click on these three dots and go back into Navigation Options and change things around according to how I want them. I can also choose, Compact Navigation. What this does is only show me icons. However, if I hover my mouse over it, I can see things called Peeks. The Peek is the way for me to hover my mouse over the item and it will tell me what's in there. Such as my Favorite contacts, or what's on my Calendar today.
I can actually see these peeks even if I'm in the larger view. So remember that this is your Outlook client. Change these things however you want, based on they are working for you. They are meant to be convenient, so it's worth playing around with the settings, until you find a way to display them that works for you.
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