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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
So you've made some fabulous PowerPoint decks in your time and they looked great when you printed them out, but did you ever have the disappointment of calling up your presentation on someone else's computer and everything turned to Arial or another default font? Take a look at Slide 2. This can happen because the fonts available on the font list are specific to your computer. You can't guarantee that other computers will have the same fonts that you have. So for example, this presentation was done in the font Gautami, but if you don't have Gautami, you'll probably see something else up here, maybe Calibri, maybe Arial.
To prevent this from happening and tocensure that your presentation has the fonts that you designed, go up to the File tab and down to Options, click on Save, and look down at the bottom, there is an option here for Embed fonts in the file. When I click on it the font will get saved along with the PowerPoint presentation. You have two options; Embed only the characters used in the presentation, which will keep the file size low, or Embed all the characters, which is best for editing by other people.
Now, what that means is if I only embed the characters that I've used, it will only store the font information for the letters that are in my presentation. But if I edit it later on, for example, I change a word so that there's a Q in there that wasn't there before, that Q will come up in the plain text default font, not in your special font. So unless size is really critical, I always embed all the characters, and I'll click OK. This way as you move your document from computer to computer, your presentation will look exactly the same, so that you get your point across perfectly.
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