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Embedding fonts in the file

From: PowerPoint 2010 Power Shortcuts

Video: Embedding fonts in the file

So you've made some fabulous PowerPoint decks in your time and they looked great when you printed them out, but did you ever have the disappointment of calling up your presentation on someone else's computer and everything turned to Arial or another default font? Take a look at Slide 2. This can happen because the fonts available on the font list are specific to your computer. You can't guarantee that other computers will have the same fonts that you have. So for example, this presentation was done in the font Gautami, but if you don't have Gautami, you'll probably see something else up here, maybe Calibri, maybe Arial.

Embedding fonts in the file

So you've made some fabulous PowerPoint decks in your time and they looked great when you printed them out, but did you ever have the disappointment of calling up your presentation on someone else's computer and everything turned to Arial or another default font? Take a look at Slide 2. This can happen because the fonts available on the font list are specific to your computer. You can't guarantee that other computers will have the same fonts that you have. So for example, this presentation was done in the font Gautami, but if you don't have Gautami, you'll probably see something else up here, maybe Calibri, maybe Arial.

To prevent this from happening and tocensure that your presentation has the fonts that you designed, go up to the File tab and down to Options, click on Save, and look down at the bottom, there is an option here for Embed fonts in the file. When I click on it the font will get saved along with the PowerPoint presentation. You have two options; Embed only the characters used in the presentation, which will keep the file size low, or Embed all the characters, which is best for editing by other people.

Now, what that means is if I only embed the characters that I've used, it will only store the font information for the letters that are in my presentation. But if I edit it later on, for example, I change a word so that there's a Q in there that wasn't there before, that Q will come up in the plain text default font, not in your special font. So unless size is really critical, I always embed all the characters, and I'll click OK. This way as you move your document from computer to computer, your presentation will look exactly the same, so that you get your point across perfectly.

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This video is part of

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PowerPoint 2010 Power Shortcuts

52 video lessons · 9673 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 44s
    1. Welcome
      54s
    2. Using the exercise files
      50s
  2. 31m 25s
    1. Autofitting text
      2m 40s
    2. Working with slide and handout masters
      3m 56s
    3. Working in Outline view
      3m 14s
    4. Adding photo albums
      4m 15s
    5. Creating custom bullets
      3m 16s
    6. Using shapes to mask images and videos
      2m 27s
    7. Copying formats
      3m 28s
    8. Arranging graphics
      4m 39s
    9. Importing outlines from Word
      1m 48s
    10. Embedding fonts in the file
      1m 42s
  3. 5m 8s
    1. Opening recent files
      2m 51s
    2. Changing the AutoRecover settings
      1m 8s
    3. Changing the default saving location
      1m 9s
  4. 5m 2s
    1. Tailoring the status bar
      1m 31s
    2. Using gridlines and guides
      3m 31s
  5. 8m 28s
    1. Selecting Ribbon commands using KeyTips
      3m 15s
    2. Using keyboard commands and function keys
      3m 35s
    3. Navigating with the keyboard
      1m 38s
  6. 14m 44s
    1. Using paste options
      3m 15s
    2. Using AutoCorrect to create abbreviations
      2m 2s
    3. Adding headers, footers, and today's date
      4m 1s
    4. Creating custom themes
      5m 26s
  7. 11m 49s
    1. Selecting objects vs. text
      2m 7s
    2. Adjusting paragraph spacing
      2m 8s
    3. Inserting and removing hyperlinks
      4m 19s
    4. Using the Font dialog box
      2m 14s
    5. Clearing formatting
      1m 1s
  8. 17m 29s
    1. Working with screenshots
      1m 52s
    2. Using SmartArt with picture placeholders
      3m 1s
    3. Creating transparent spot colors
      1m 26s
    4. Deconstructing and editing clip art
      3m 11s
    5. Disabling hardware graphics acceleration
      1m 15s
    6. Compressing images
      6m 44s
  9. 41m 35s
    1. Creating 3D shapes
      2m 38s
    2. Working with picture effects
      3m 44s
    3. Perfecting gradients
      4m 17s
    4. Adding action buttons
      4m 49s
    5. Animating bulleted lists
      4m 53s
    6. Designing motion paths
      7m 53s
    7. Creating cumulative animations
      8m 51s
    8. Coordinating transitions
      2m 38s
    9. Modifying object visibility
      1m 52s
  10. 4m 5s
    1. Reusing slides from other presentations
      2m 22s
    2. Exporting content to Word
      1m 43s
  11. 17m 21s
    1. Saving ink and paper when printing
      5m 16s
    2. Stripping out proprietary metadata
      1m 18s
    3. Creating custom slideshows
      2m 29s
    4. Exporting to PDF and JPEG
      3m 52s
    5. Saving as a template
      4m 26s
  12. 39s
    1. Goodbye
      39s

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