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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
You have made some incredible flyers and signs in your time and they looked fabulous when you printed them out. But did you ever have the disappointment of calling up your file on someone else's computer and your file was all in boring Cambria? This happens because the fonts available on the font list are specific to each individual computer. If you use a special font that you've added to your machine or you have a recent machine loaded with bells and whistles not available on an older computer, your carefully chosen typeface may have to be substituted with a universal font.
To prevent this from happening, go up to the File menu and down to Options, click on Save, and down at the bottom there's a checkbox for Embed fonts in the file. This will include all of the font information needed for your special fonts. You do have two options. The first one will embed only the characters that are actually in your document. That will keep the file size down, but if you do any editing, you may not get what you need, for example, if you didn't have a Q, but then you later type a Q, then that Q will be substituted with a regular font.
So I don't generally recommend that checkbox unless you really, really need to watch your file size. It also gives you the option to not embed your common system fonts. This could be a good idea. So our document uses Poor Richard and Calibri, Calibri is common, so I don't need to edit it. I'm not worry about that getting substituted. So I'll click Ok. Let's go ahead and save this file with another name. I'll press F12 to open up the Save As dialog box. I'll press my Right Arrow to go to the end of the file name and I'll put in an underscore two (_2) and press Enter to save the document.
Now open up Windows Explorer and let's take a look. Here is my original file, 57 kilobytes, now that I've embedded the font, it's now 3 megabytes. So the file size may be a lot bigger, but at least, as you move your document from computer-to-computer, it will look exactly the same.
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