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Editing the dictionary

From: Word 2010 Power Shortcuts

Video: Editing the dictionary

Have you ever accidentally added a word to the dictionary that was spelled incorrectly? Or perhaps your profession has its own set of terminology and your document looks like it's full of errors, but everything really is spelled perfectly. You can customize Word's dictionary set to meet your needs. If you use medical terminology or type in Spanish, you can take the time to add all of your words to Word's dictionary, and after some time goes by your documents will begin to spell-check properly. I want to point out that there are both free and paid specialty dictionaries available. You can install a secondary dictionary filled with the terms you'll need.

Editing the dictionary

Have you ever accidentally added a word to the dictionary that was spelled incorrectly? Or perhaps your profession has its own set of terminology and your document looks like it's full of errors, but everything really is spelled perfectly. You can customize Word's dictionary set to meet your needs. If you use medical terminology or type in Spanish, you can take the time to add all of your words to Word's dictionary, and after some time goes by your documents will begin to spell-check properly. I want to point out that there are both free and paid specialty dictionaries available. You can install a secondary dictionary filled with the terms you'll need.

But let's say you're building your dictionary by hand and adding your own words. I'll click this button down on the Status bar to start my spell-check. If you don't have it you can right-click on the Status bar and turn on Spelling and Grammar Check. So I'll click on the button, and the first thing it comes to is Vitalia and that's spelled correctly. So I'm going to go ahead and Ignore All. Then I'll click on the button again and it will take me to my next spelling error. But if I'd like to spell-check in the traditional way, I can choose Spelling off up this drop-down list.

So here I am and I'm moving right along and I have a whole bunch of special words. So I add it to the dictionary and I add it to the dictionary and then add it to the dictionary and then I go, oh, wait that actually has a typo. That's supposed to be ei. Well, now it's in my dictionary, but there is a way to fix it. I'll click on the Options button on the bottom left-hand side. This takes me straight into the Word Options dialog box into the Proofing section. Right here I have a button for Custom Dictionaries. I'll go ahead and click on it. CUSTOM.DIC contains all the words that I personally have added manually.

I'll click on Edit Word List and here are the words that I have edited. I'll go ahead and now add the word correctly spelled Koroneiki and I'll click Add and then I'll click on the misspelled word and click Delete. I'll click OK to close the custom dictionary. If I wanted to add a different custom dictionary, perhaps an existing one with medical terms, I could click Add search for it and then click Open that will attach it to my dictionary. If you do have more than one dictionary you can click on one of them and make it the default, but we just have the one.

So we are all set. I'll go ahead and click OK. Now notice that there is a checkbox in the main Options window so that when word suggests spelling alternatives, I have the ability to limit the suggestions to Word's built-in dictionary and ignore a CUSTOM.DIC and any others that I've added. I'm going to go ahead and keep that off, because I want to suggest from my words as well, and I'll click OK. I'll click back a little bit and resume my spell-check and now I have the correct spelling for the word.

So if you've ever added a typo to your dictionary or had to work with non-standard terminology, the ability to customize your dictionary set will come in quite handy.

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This video is part of

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Word 2010 Power Shortcuts

74 video lessons · 13184 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 45s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 53s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 41s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 22s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 31s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 33s
    1. Adding first-line indents
      3m 23s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 33s
    1. Goodbye
      33s

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