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In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.
Have you ever accidentally added a word to the dictionary that was spelled incorrectly? Or perhaps your profession has its own set of terminology and your document looks like it's full of errors, but everything really is spelled perfectly. You can customize Word's dictionary set to meet your needs. If you use medical terminology or type in Spanish, you can take the time to add all of your words to Word's dictionary, and after some time goes by your documents will begin to spell-check properly. I want to point out that there are both free and paid specialty dictionaries available. You can install a secondary dictionary filled with the terms you'll need.
But let's say you're building your dictionary by hand and adding your own words. I'll click this button down on the Status bar to start my spell-check. If you don't have it you can right-click on the Status bar and turn on Spelling and Grammar Check. So I'll click on the button, and the first thing it comes to is Vitalia and that's spelled correctly. So I'm going to go ahead and Ignore All. Then I'll click on the button again and it will take me to my next spelling error. But if I'd like to spell-check in the traditional way, I can choose Spelling off up this drop-down list.
So here I am and I'm moving right along and I have a whole bunch of special words. So I add it to the dictionary and I add it to the dictionary and then add it to the dictionary and then I go, oh, wait that actually has a typo. That's supposed to be ei. Well, now it's in my dictionary, but there is a way to fix it. I'll click on the Options button on the bottom left-hand side. This takes me straight into the Word Options dialog box into the Proofing section. Right here I have a button for Custom Dictionaries. I'll go ahead and click on it. CUSTOM.DIC contains all the words that I personally have added manually.
I'll click on Edit Word List and here are the words that I have edited. I'll go ahead and now add the word correctly spelled Koroneiki and I'll click Add and then I'll click on the misspelled word and click Delete. I'll click OK to close the custom dictionary. If I wanted to add a different custom dictionary, perhaps an existing one with medical terms, I could click Add search for it and then click Open that will attach it to my dictionary. If you do have more than one dictionary you can click on one of them and make it the default, but we just have the one.
So we are all set. I'll go ahead and click OK. Now notice that there is a checkbox in the main Options window so that when word suggests spelling alternatives, I have the ability to limit the suggestions to Word's built-in dictionary and ignore a CUSTOM.DIC and any others that I've added. I'm going to go ahead and keep that off, because I want to suggest from my words as well, and I'll click OK. I'll click back a little bit and resume my spell-check and now I have the correct spelling for the word.
So if you've ever added a typo to your dictionary or had to work with non-standard terminology, the ability to customize your dictionary set will come in quite handy.
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