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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
After watching the PowerPoint 2010 Essential Training or fooling around with PowerPoint on your own, you've probably played with animation, the tool that allows your text to arrive on screen bullet point by bullet point or cause an object to fly onto your slide and then fly away again. But did you know that you can completely customize the path your objects take on your slide? Let's take a detailed look at the animation tools, and design a creative custom motion path for the pie chart that we have on Slide 4. We're going to set up this pie chart so that all the slices fly onto the screen all at the same time.
Start by clicking on the pie chart. You want all the slices highlighted, so that you can see a dot at the intersection of each of the four slices. Now, let's go to the Animations tab. Turn on this Animation pane, so that we have controls on the right-hand side. Now, take a look at the animation gallery, and use the More button on the lower-right corner. Scroll down to the very bottom below Exit, and you'll see a row of motion paths. We're going to choose the last one for Custom Path.
Now, before we begin, go up to the Effect Options button, and we've three different types; a Curve, a Line, and a Scribble. A Scribble would follow your cursor exactly wherever you move it on the screen, but those can get a little junky. Line goes a straight line. We're going to do a curve so that we have a little bit of elegance. Before I draw the curve, I do want to resize my normal view, so that I have more room around my slide. Click down here where it says 90% or whatever percentage yours says, and change it to 50%. We're going to start our objects in the gray workspace around the slide.
So I am going to start out here in the gray area, and click one time. As I move onto my slide, it draws a line, and wherever I want my arch to be, I will click again, and then I'll move to the middle of my pie chart, and I will double-click to end the line. Now, because my whole pie chart was selected, I just moved the whole chart, but now we're going to separate that with the pie slices. Go up to the Effect Options button on the ribbon, click on it, and change the sequence to By Category instead of By One Object.
As I hold my cursor there, notice that first, the title comes in, then Volunteers, Full-time staff, Part-time staff, and last, Consultants. Over there in the Animation pane, this has changed a little bit. Click on the arrow so that it drops down, and now I can see all five of my pie slices and label individually. Right now, they're all following the same motion path. So now here's the hard part. We have to separate out the motion paths for each of the pie slices. I am going to start by clicking off of the slide so that nothing is highlighted, and then I am going to click one time on the arrow.
I can see that my fifth object, the Consultant slice is the one that's highlighted. So we're going to move this arrow. Now, here's the hardest part is knowing what to click and where, and honestly, it's not an exact science, it's definitely more of an art form. The green dot will spin the arrows, and right now I am just going to hit Undo after everything, so that I can show you the pieces. The corner dots will change the sizes of the line in different ways. And again, I'm hitting Undo after each one for the moment. I can also click on the arrow itself, and move the whole entire arc. So I want consultants to come in from the top.
I am looking for an arc that goes kind of like this. So the first thing that I am going to do is rotate it, so it's a little bit more vertical, and then I'll click on the line itself, and drag it up, so that the red arrow is towards the center again. I am going to rotate it a little bit more, so it's a little bit more vertical, and move it into place again. So there is our Consultants. Now I am going to click on this arrow again, and this time, we have the Part-time staff. I am going to click on my middle handle, and flip this arrow to the other side, and then use the Rotate, so it's a little bit more vertical, and then drag it into place so that my red arrow is in the middle again.
All right! Next arrow! This one is the Full-time Staff. So I will start the same way; gI am oing to grab my middle handle and drag it over to this side. I am going to use my rotate handle, notice I get the circles, and change the angle, pick up the line, and drag it down again until the red arrow is in the middle. And last but not least, we have my Volunteers. So, all of that looks pretty good. Let's take look and see what adjustments we have to make.
I am going to come down to the bottom right-hand corner and click the Slideshow button to start the slideshow. There's the finished product, and when I click, each of the pie slices is coming into place. So I do have an issue with this. Each of my pieces came in one at a time. I want them all to come in at the same time. So I'll press Esc and I am going to come up here to my Animation pane and click on the first one, hold down the Shift key and click on the fifth one, so that they're all highlighted. And instead of starting On Click, I am going to drop this down, and change it to With Previous, so that they all come in at the same time.
I'm also going to change the Duration to 2.5 seconds so that the effect is a little bit slower, and let's look at it again. I will press the Slideshow button down in the bottom-right. So, this time, the chart came in perfectly. However, it did show the chart before the effect. This is a little bit hard to control. Let me show you a workaround that I like to do; one of my favorite tricks. What I am going to do is put a white rectangle over the entire pie chart, so that it's hidden behind it, then make that rectangle disappear. So I am going to go to the Insert ribbon, and over to Shapes, and I am going to choose a basic rectangle, and I am going to draw it over the area where the pie chart is.
Now, I need to make it white, so I will go to Drawing Tools and Format, change the Fill to White, change the Outline to No Outline, and I can see that there is a little bit of a shadow on it, by default. So I am going to come down to Shape Effects, click on Shadow, and change this to No Shadow. So when I click off, everything has disappeared. The next step is to give it an exit animation, so that it leaves before the pie chart comes on. So I will click back on my rectangle, come up to the Animations ribbon, dropdown the gallery, and I'm simply going to give it an Exit Disappear. I want that to be the first thing that happens. So in the Animation pane on the right, I am going to pick up Rectangle, drag it up to the top, and I am going to change the Start from On Click to With Previous, and I am going to double check to make sure that the rest are going to happen with previous as well.
So now, when I play my slide, everything happens smoothly. This is just the tip of the iceberg for all the creative ways you can use animations to move elements around on your slide. Whether it's customizing the entrance, exit, and emphasis effects, creating your own motion paths or setting multiple effects to occur in sequence, the ability to fine-tune the actions will leave your audience wanting more.
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