Word 2010 Power Shortcuts
Illustration by Neil Webb

Customizing a table of contents


From:

Word 2010 Power Shortcuts

with Alicia Katz Pollock

Video: Customizing a table of contents

Word has several built-in layouts for Table of Contents, incorporating the styles Heading 1, Heading 2, and Heading 3 that you've applied to the segments of your document. While these make inserting a Table of Contents a snap, there are times when you'll want to modify its default formatting. You can customize through Table of Contents to suit your needs. I am going to go to the lower right hand corner of my screen, and use the down arrow under the Browse Object button to go down to page 2. For more information about this navigation, please see that video in this course. Now, here's my Table of Contents.
Expand all | Collapse all
  1. 1m 39s
    1. Welcome
      51s
    2. Using the exercise files
      48s
  2. 44m 47s
    1. Selecting text for formatting
      7m 0s
    2. Mastering the Navigation pane
      3m 54s
    3. Using the Reveal Formatting pane
      4m 47s
    4. Clearing formatting
      1m 38s
    5. Adjusting paragraph spacing
      4m 58s
    6. Setting tabs using the ruler
      5m 59s
    7. Inserting horizontal lines
      3m 39s
    8. Using AutoCorrect to create abbreviations
      2m 12s
    9. Working with the text wrap features
      4m 58s
    10. Setting defaults for new documents
      5m 42s
  3. 4m 59s
    1. Opening recent files
      3m 2s
    2. Changing the AutoRecover settings
      1m 6s
    3. Changing the default saving location
      51s
  4. 6m 23s
    1. Using KeyTips to select Ribbon commands
      3m 18s
    2. Using keyboard shortcuts and function keys
      3m 5s
  5. 6m 48s
    1. Splitting the screen
      2m 12s
    2. Navigating with Browse by Object
      2m 35s
    3. Using the Go To tab in the Find and Replace dialog
      2m 1s
  6. 25m 50s
    1. Inserting random boilerplate text
      44s
    2. Selecting paste options
      4m 2s
    3. Inserting today's date
      2m 41s
    4. Using Click and Type
      45s
    5. Using Overtype mode
      2m 4s
    6. Cutting to the Spike
      2m 48s
    7. Using advanced Find and Replace techniques
      8m 0s
    8. Editing the dictionary
      2m 53s
    9. Refining grammar options
      1m 53s
  7. 38m 23s
    1. Marking inconsistent formatting
      1m 22s
    2. Applying theme colors vs. standard colors
      3m 30s
    3. Hiding text
      1m 56s
    4. Inserting symbols and special characters
      6m 3s
    5. Working with AutoFormat
      4m 36s
    6. Typing symbols with AutoCorrect
      1m 30s
    7. Inserting nonbreaking spaces
      1m 16s
    8. Inserting diacritical marks
      2m 38s
    9. Creating drop caps
      1m 32s
    10. Inserting and removing hyperlinks
      5m 33s
    11. Refining OpenType text features
      4m 5s
    12. Replicating font formatting
      4m 22s
  8. 20m 34s
    1. Adding first-line indents
      3m 24s
    2. Controlling line and page breaks
      5m 59s
    3. Mastering columns
      5m 21s
    4. Inserting line numbering
      3m 7s
    5. Vertically centering a cover page
      2m 43s
  9. 10m 15s
    1. Modifying a heading style to include a page break
      2m 21s
    2. Using multi-level numbering in heading styles
      3m 15s
    3. Saving style modifications for future use
      3m 5s
    4. Assigning a keyboard shortcut to a style
      1m 34s
  10. 9m 24s
    1. Adding captions to tables, figures, and charts
      3m 28s
    2. Using advanced table features
      5m 56s
  11. 20m 29s
    1. Using a drawing canvas
      2m 50s
    2. Creating transparent colors and removing backgrounds
      4m 1s
    3. Editing clip art
      3m 5s
    4. Cropping a picture with a shape
      2m 24s
    5. Aligning, distributing, and grouping graphics
      3m 24s
    6. Compressing images
      4m 45s
  12. 5m 16s
    1. Inserting text from a file
      1m 4s
    2. Linking Excel objects
      4m 12s
  13. 32m 13s
    1. Setting up odd and even pages
      2m 27s
    2. Formatting page numbering for different document sections
      4m 16s
    3. Inserting bookmarks
      3m 6s
    4. Inserting cross-references
      4m 14s
    5. Customizing a table of contents
      4m 21s
    6. Creating citations and a bibliography
      4m 18s
    7. Using a style reference in a header
      3m 41s
    8. Mastering Outline view
      5m 50s
  14. 12m 48s
    1. Saving ink and paper when printing
      3m 46s
    2. Printing a booklet
      2m 28s
    3. Printing document metadata
      1m 8s
    4. Updating fields before printing
      3m 27s
    5. Embedding fonts in the file
      1m 59s
  15. 34s
    1. Goodbye
      34s

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now
please wait ...
Watch the Online Video Course Word 2010 Power Shortcuts
4h 0m Intermediate May 30, 2012

Viewers: in countries Watching now:

In this course, author Alicia Katz Pollock shares the keyboard shortcuts, workflows, and commands that can transform the casual Word 2010 user into a pro. This course covers helpful and lesser-known techniques for making document navigation, content creation, formatting, layout, working with data, graphics integration, and publishing easier. Alicia also includes her favorite top 10 formatting tips in Word, from clearing existing formatting to inserting lines and creating abbreviations with AutoCorrect.

Topics include:
  • Opening recent files
  • Using keyboard shortcuts and F keys
  • Utilizing the Navigation Pane
  • Inserting boilerplate text
  • Editing the dictionary
  • Inserting symbols and special characters
  • Using styles creatively
  • Replicating font formatting
  • Mastering columns
  • Adding captions to tables, figures, and charts
  • Working with graphics
  • Linking Excel objects
  • Setting up page numbers and cross-references
  • Printing a booklet
  • Printing document metadata
Subject:
Business
Software:
Office Word
Author:
Alicia Katz Pollock

Customizing a table of contents

Word has several built-in layouts for Table of Contents, incorporating the styles Heading 1, Heading 2, and Heading 3 that you've applied to the segments of your document. While these make inserting a Table of Contents a snap, there are times when you'll want to modify its default formatting. You can customize through Table of Contents to suit your needs. I am going to go to the lower right hand corner of my screen, and use the down arrow under the Browse Object button to go down to page 2. For more information about this navigation, please see that video in this course. Now, here's my Table of Contents.

I may want to make changes to it. For instance, I'll double-click inside the Table of Contents, and I might drag across this to make it bold. But, I would have to do that to all of my level 1 entries. And, if I later updated the table, I would lose all of that formatting. So, let's see how to format your Table of Contents, so that your changes stick. I'll start by making the changes. I will go ahead and make this bold. Now, the next thing I want to do is get rid of all the space before and after them because my Table of Contents right now takes up to three pages and it certainly doesn't need to.

So I am going to click inside The Story Behind Two Trees Extra Virgin Olive Oil, and go to the Page Layout tab. On the right-hand side of the ribbon, it says, Spacing, Before And After, and I am going to move both of these down to 0. Now I am going to do the same thing for level 2 in the Table of Contents. So, I'll click where it says 1.1, Changes In Policy and I'll also make that 0. Now, my spacing has been condensed, and my Table of Contents is just on two pages.

To make this stick, we're actually going to modify the Table of Contents styles. This is just like modifying other styles. Let's go back to the Home ribbon, and in the Styles group on the right-hand side, click on the Launch button to open up the Styles dialog box. Scroll down towards the bottom, and you'll see TOC 1, TOC 2, and if you have other levels, you will see 3, 4, 5 as well. Click on the first entry, The Story Behind Two Trees, and then in the dialog box to the right, find TOC 1, and click on the dropdown arrow to its right, and tell it to Update Toc 1 to Match Selection.

You can see that all of the level 1 entries have now gone bold. Let's do the same thing for level 2. I'll click in level 2, come over here to TOC 2, click on the dropdown, and Update Toc 2 to Match the Selection. Now that I've updated the styles, when I click on the Update Table, and I update the entire table, any changes I've made will stick. Now there's another issue that also comes up with Tables of Contents. Sometimes, I don't use Heading 1 styles for my chapter titles, sometimes, Heading 1 becomes something else higher in the document, and I start using Heading 2 and Heading 3 as my sections and subsections.

You can redefine this in the Table of Contents. Go to the References tab, and the first button on the ribbon says Table of Contents, click on it. Below the Built-in styles, there's an option to Insert Table of Contents. I'll go ahead and click on it. There are a lot of things here that you could update. But we're going to turn our attention to the Options button right here. Scroll down a little bit, and you will see that Heading1, Heading 2, and Heading 3 styles define levels 1, 2, and 3 in your Table of Contents.

But like I said, there are sometimes when I use my Heading 1 for something else, and instead, I want my Heading 2s to be the first level of my Table of Contents, and my Heading 3s to be the second level of my Table of Contents. The point here is that you can use any of the styles in the entire document to signify your levels in your Table of Contents. This isn't actually relevant for our document, I just wanted to point it out. So I am going to go ahead and click Cancel, and I am going to cancel this window as well.

It's always a good idea to generate your Table of Contents when you've completely finished editing your document. Updating the styles for your Table of Contents levels can save you from having to perform several formatting steps repeatedly. And knowing that you have the flexibility to define the levels of your Table of Contents with whatever styles you choose gives you complete power over its appearance.

There are currently no FAQs about Word 2010 Power Shortcuts.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010 Power Shortcuts.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.