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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
There are a few other window panes of information within Outlook that we can customize. In this video, I'll be discussing the Reading Pane, To-Do bar, the People Pane, and the Daily Task List. The Reading Pane, shown here, shows us the message that we currently have selected in our Inbox or in other folder. We can adjust the size of the Reading Pane by placing our mouse here between the two and dragging to the left or to the right. Another option of the Reading Pane is whether or not it would mark a message as read as you're skimming through your messages.
Some people like to disable this feature. To do so, pull down the Reading Pane menu and choose Options. By clearing the first two check boxes, you can prevent Outlook from marking a message as read as you navigate through your Inbox. You'll remember that the To-Do bar is the pane on the right-hand side that shows our tasks, upcoming appointments, and a calendar. Like the Reading Pane, we can adjust the width of the To-Do bar by dragging on the separator here to the left or right.
Another option is to put the To-Do bar in its minimized mode. To do this, we can either click here or pull down the To-Do bar menu and choose Minimized. When minimized, the To-Do bar shows you your next appointment and how many tasks you have due today. If you click here, it temporarily expands it, hiding it again as soon as you click somewhere else. Note that from the View tab and the pulldown menu for To-Do bar, you can disable the Date Navigator, Appointments, and Task List, or access other options to configure the To-Do bar.
The People Pane is a new feature in Outlook 2010, and we've discussed this in a previous chapter. But I'd like to point out that it has a few options as well. To enable the People Pane, I can go to the View tab and pull down the People Pane menu and choose Normal. As you might expect, I can adjust the height of the People Pane by clicking here and dragging up or down. You might also be interested in the minimized version of the People Pane, which you can access by clicking here or pulling down the People Pane menu and changing it to Minimized.
When minimized, you can click on the thumbnail of any person down below to expand the People Pane and show the information for that contact. Finally, the Daily Task List, which we see in our Calendar. When enabled, like other panes, we can adjust the height by clicking here and dragging up or pulling down. I can also right-click on the heading and change the way the tasks are displayed. I can sort them by start date, or due date, and decide whether or not completed tasks should appear.
The Daily Task List can also be minimized by clicking here, and clicking here again to restore it. To wrap up chapter 8, let's head to the final video, where I show you how to customize the Quick Access Toolbar.
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