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In Outlook 2010 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2010. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
You will recall that in chapter 1, I showed you how to insert a business card into an outgoing e-mail. Here I'm going to demonstrate how to customize that business card. We can change the information that's included, the layout, and more. Let me show you how. To start, we will need to open up the contact that we want to modify. I will go ahead and pull up my own. Here I can right-click on the business card image and choose Edit Business Card. The dialog box allows me to customize the card in a variety of ways.
One thing we are going to do is remove the personal information on the card. We don't need someone to get their home or personal e-mail addresses. I will choose Home and hit Remove and repeat this for the e-mail addresses and the home address. I would like my job title to appear directly underneath my name, so I will select Job Title and then use the up arrow to change the order that they appear. While I'm at it, I would also like my job title to appear bold, so I will click bold over here.
I like the company name to appear larger too, so I will select Company, increase the font size, make it bold and italic. I can further change the design of a card, changing the image and how it appears and its size, or changing the background color. After making my changes and pressing OK, the next time that I insert this card into an e-mail, the new layout will be used.
And now to wrap up the chapter with a newly enhanced feature of Outlook 2010: the ability to quickly view a contact's details and add them to your address book.
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