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In Outlook 2007 Power Shortcuts, author David Diskin shares an assortment of time-saving tips and tricks to maximize efficiency and productivity in Outlook 2007. The course covers tips for organizing and sending email, working with tasks, scheduling appointments, and maintaining contact lists. Also included are tutorials on email etiquette, Outlook customization, and much more. A quick reference guide to shortcut keys accompanies the course.
I keep getting these RSVP confirmations and I want Outlook to automatically reply with a prewritten message. This is going to save me a ton of time. Here's my response email. After writing it, formatting it, and giving it a subject, I'm going to save the message as a template from the Office menu. I pulldown the Office menu, click Save, give it a name, Picnic RSVP Confirmed, and for Save as type I'll choose Outlook Template. Clicking Save creates the template for Outlook to use.
Since I don't actually want to send this email, I'll close it and then go to the Tools menu, to Rules and Alerts to create the rule. I begin by clicking New. I'll start from a blank rule and check messages as they arrive. Click Next and specify my condition, I want certain words to be in the subject line. RSVP: Picnic. I'll click Add and then OK and move on to step two, the action. I want Outlook to reply using a specific template, so that's what I will check reply using a specific template.
I'll come down here and click on the specific template and choose the one I want Outlook to use, by pulling down Standard Templates and changing that to User Templates in the File System and there's my Picnic RSVP Confirmed. I'll select it, hit Open, and then move on to step three. There are no exceptions to this email, so I'll click Next, hit Finish, confirm that I know that this will only run when Outlook is running, and then hit OK.
Now as I it is sit back and wait for the emails to arrive, and there it is. Here's the email from Kyle, you can see it's already been replied to, and if I go to my Sent Items there is the message I automatically sent back to Kyle. Now that we have taken care of this mundane task, I'd like talk to you about yet another sore subject, junk email. Let's check out the next video.
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