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Learn how to access your Microsoft Exchange account online using Outlook Web App (OWA). In this course, author Gini Courter takes you on a tour of OWA, and shows how to send, receive, and manage your email on the web. Learn the ins and outs of tagging and organizing your email and discover how to create appointments, request meetings, and view multiple calendars. Plus, find out how to add, group, and search for contacts and use the task feature to manage your to-do list effectively.
There's a weekly staff meeting on Wednesdays from 3:30 to 4:30 and while, the position that I'm currently in was vacant, Judith was setting up those meetings, but now I need to set up the meetings for the rest of the year. So this is a standing meeting everybody's used to at 3:30 to 4:30. It's already on my calendar for last week, but that's the last of them and I'm simply going to double-click and set this up as a repeating Meeting. This is just like a repeating appointment, but other folks are going to show up and join me. So this is the Weekly Staff Meeting and it's in our Department Conference Room and I'm going to invite some folks.
I can click To and choose them from here so I'm already there, but I need to invite Greg and Judith and Kurt and Nick and Olivia and Tara. There we go. And you know actually if Steve is available he can attend, but he doesn't need to, he's not necessarily in our department, but he often will attend the meeting if he's available. So I'll just list them optionally so he knows when they are. I can put more information in this particular note section. And if I did, it would be information about the groups of meetings, so it could be the kind of thing that says this is a standing meeting or something. This is not the invitation for one meeting. It's the group of invitations for all of them in just a hot second.
So I'm going to go now and click the Repeat button and just as I did when I created a repeating appointment, I want to make sure that the time is correct and the duration is correct and that I have set my pattern. This is weekly every one week on Wednesday. If it was every four weeks, I would change that to four. If it was the fourth week of the month, I would choose Month and say that it was the fourth Wednesday of every month for example. But this is every one week on Wednesday from 3:30 to 4:30 with no end in sight and I'm going to click OK. Now I'm going to send this invitation to all of the folks here.
It's automatically placed in my calendar. You can tell it's a repeating meeting, because it has the Repeat symbol on it. And sure enough if I tab to the next week or the next week, I'll find that it sits there every single week. As with a repeating appointment, if I want to open this up, I can double-click and choose to open the entire series, which we just saw, or this specific occurrence, which is the meeting on the 20th right here. I actually want to look at a specific meeting that we need to change out of this series.
So in April, we have a conflict with the meeting on April 17. So I'm clicking the 17th, here is the meeting and this week and this week only, we're going to move this meeting to the 16th, one day earlier. I'm just going to take this meeting. I'm going to drag it and drop it and I'm forced to either cancel the move or to send meeting updates to my attendees. I'm going to send meeting updates. So that's how it works. If I cancel a meeting, I do it the same way that I'd cancel a repeating appointment.
I go in and say, we've had several of these, but we're to stop having them now. I open the series, I click the Repeat button and I say you know we actually are going to stop having these as of a particular date and then say okay. When I do that, the future occurrences are removed from my attendees' calendars as soon as they get that information from me in an update. That's what this looks like, easy enough to do, just like repeating appointments.
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