If you want to add a bit more pizzazz to every email you send, you can create Personal Stationery. To set up Personal Stationery, start off by going into New Email and creating a blank email and getting it all set up the way you wanted. I'm going to change the background and add my company logo. So to change the background, I'm going to go into OPTIONS, Page Color, and set the color to an ice green. Now I'm going to go in to INSERT, Choose pictures, and browse on my computer and find my company logo. I can click Insert when I find it and it puts it in.
It's got a white background here and it would be a lot nicer if it was transparent. Outlook actually comes with something called the Background Eraser tool. It's in the FORMAT tab, which appears when you insert a picture. So I'm going to click on Remove Background, Outlook guesses what it thinks I want to keep in the picture. I can click and drag to expand all the areas of the picture that I want to keep. We'll see what happens. In this case, it swapped what I wanted to keep, but that's OK.
What we can do here is manually mark the areas to keep, by clicking this button here, and selecting and drawing a line on my picture where I want to keep. In this case the arrows. Outlook is smart enough to recognize that everything that's the same color next to it should be kept also. If I click away, I've now got my nice transparent logo. I'm going to take out my signature file, by clicking and dragging and deleting. And now, I'm ready to save my stationery. So I'm going to go to FILE, Save as, and then in the Save As dialog I need to save it to a very specific place.
I need to type in %appdata%\Microsoft\stationery, hit Enter and it's going to take you to that directory. Now I can give it a file name, and then in Save as type, I need to pick HTML, click Save and our Personal Stationery is saved. Now all that's left to do is tell Outlook that that's what we want to use. I'm going to close out of this email because I don't need it anymore, I don't even have to save my changes.
And now, I'm going to go into FILE, Options, go to the Mail tab and choose Stationery and Fonts. Here's where we are going to change the theme that we want for our Personal Stationery. This is where the stationery that we saved is going to show up because we saved it to that stationery directory. So I'm going to scroll down and find my stationery, select it and here it is, and if I'm happy with it, I'm going to click OK. Click OK a few more times to get out all these dialog boxes and now when I click New Email, I'm going to get my custom stationery that I made.
If at anytime I decide I'm done with it, I can simply go back into OPTIONS by going to FILE, Options, going back to that Mail tab and choosing Stationery and Fonts, clicking Theme and scrolling all the way up and selecting no theme. This is how we started. I can click OK to get out of all the dialog boxes again and now my email is back to the way it was. However, we didn't delete that stationery, we just told it not to use it every time, it's still there.
If we still want to use it for those special occasions, instead of clicking New Email, I can go to New Items, choose E-mail Message Using and then I can click More Stationery, and I've got the Theme dialog box. So now I can scroll down and choose that stationery that I created. Click OK and now I've created a one off email that contains that stationery. So that's how you use Personal Stationery in Microsoft Outlook.
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