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Creating a new message

From: Outlook 2013 Essential Training

Video: Creating a new message

So far, we've only talked about reading and organizing mail, now it's time to start writing some email. To create a new email message, make sure you're in the mail part of Outlook and from the Home Ribbon, choose New Email. This brings up a blank email. Now the first thing that we need to do is decide who the email is going to be From. I have more than one Outlook account set up, I can click the dropdown and choose which one I want it sent From. After that, I can come down to the To Field and just start typing if I'm sending it to somebody who's already in my address book, or if I know a different email address completely.

Creating a new message

So far, we've only talked about reading and organizing mail, now it's time to start writing some email. To create a new email message, make sure you're in the mail part of Outlook and from the Home Ribbon, choose New Email. This brings up a blank email. Now the first thing that we need to do is decide who the email is going to be From. I have more than one Outlook account set up, I can click the dropdown and choose which one I want it sent From. After that, I can come down to the To Field and just start typing if I'm sending it to somebody who's already in my address book, or if I know a different email address completely.

I can also click the To button and it'll bring up all my address books that I can choose from this way. For example, this is my Exchange address book and I can highlight all name and click To if I want to add them to the To List or any other field such as Carbon Copy, so they get a copy of the email. I can use the pull down menu in the address book and choose from my local Contacts. When I'm all done addressing my email, I can click OK.

As you can see, I've accidently put the same email in here twice, so all I have to do is hit the Delete Key and it removes the email from the To List, I can then add more people as I want to or if I decide not to, just hit the X and it will get out of that screen. Now I can come down here and type a subject for my email, I can put the cursor in the Body filed and simply start typing the body of my email. I can also attach a file by coming up to the ribbon on the Message Field and choosing Attach File.

This brings up the browse dialog that you're probably familiar with. It's the same one that you see when you Save a File or Open a File. So I'm going to go ahead and browse through my documents, choose a File and click Insert. Now at this point, if I was ready to go, I could simply click Send and my email would Send. However, if I want to save the email or just delete it entirely, I can come up here to the top right and just hit the X. I'm given two options, do I want to save it or not; if I select No, the email is deleted and it's like it never was.

If I hit Yes, the email gets saved to my Drafts Folder, so I can continue working on it any time I want. In the Folder list over here on the left, is where I'll find my Drafts Folder. I can click on it, find my email, double-click on it and it brings it back up, just like it was. I can continue writing on it as normal. The last thing I can do is check it for spelling before I send it. I'm going to go to the Review Tab and choose Spelling and Grammar.

It's going to do quick spell check on my document and I can click OK when it's done. Now all I have to do is hit Send and off my email goes. If I want to see it, I can simply go to my Sent Items in my Folder List and the email will appear as soon as it gets sent, this way I'll know that it really got sent out. Once the email appears in my Folder List, I knew it got sent out correctly. So that was the most basic steps to create a mail message. We're going to talk about how to format it to make it look really pretty in a later video.

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This video is part of

Image for Outlook 2013 Essential Training
Outlook 2013 Essential Training

58 video lessons · 22464 viewers

Jess Stratton
Author

 
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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