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Creating a new contact group

From: Outlook 2013 Essential Training

Video: Creating a new contact group

Outlook has the ability for you to create Groups, that is a named list that contains many email addresses. When you address a new email, you can also send out the email to the Group name. So everyone who is on that list gets the message. To create a group, I'm going to make sure I'm in my People tab in Outlook. Then click New Contact Group. The first thing I need to do is give it a name, once I'm all done with that I can add members to my Group. I'm going to click Add Members. Now I have three options.

Creating a new contact group

Outlook has the ability for you to create Groups, that is a named list that contains many email addresses. When you address a new email, you can also send out the email to the Group name. So everyone who is on that list gets the message. To create a group, I'm going to make sure I'm in my People tab in Outlook. Then click New Contact Group. The first thing I need to do is give it a name, once I'm all done with that I can add members to my Group. I'm going to click Add Members. Now I have three options.

I can choose somebody who's in my local Outlook contacts, double-click to add them and click OK; I can then choose people from my actual exchange company address book, I can double-click to add them and as many people as I want actually. I can click OK; and finally I can put in an email address in directly. This person doesn't have to be in my contacts at all; in fact I have the option here, if I want to actually add them to my contacts if they aren't already.

I'm going to uncheck this, if I just want to do a one-off email address in this Group. I can click Ok and then when I'm all done adding people I can click Save & Close. My new Group name appears in this People hub. So to send email to this group, I'm going to go back to my Mail tab, click New Email and I can either type the group name directly in, it will auto fill and I can select it, or I'm going to delete that out.

I can click To, come over here to my contacts and select it. I can see that it's a group because it's bold face and the icon changes. So I can choose my group and address it in the To field. However, if I don't want everybody in the group to know that they are actually part of the group such as, if this is a committee and I don't want anybody to know who the members are, I can put them in the Bcc field. This is Blind Carbon Copy and it means they won't be able to see who else I'm sending it to other than themselves.

I can click OK when I'm all done. And the last thing, I want to show you is that I can actually expand this Group if I want to see who's in it. If I forgotten, I can click this plus (+) sign and expand it. This is just warning me that if I expand the list Outlook will replace the actual list name with all the members of it and I can't put it back to the name. I'm going to click OK, and now I can see a list of all the people who are in that Group, when I'm ready to send I can simply send the email.

And that is how you work with Groups in Outlook.

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This video is part of

Image for Outlook 2013 Essential Training
Outlook 2013 Essential Training

58 video lessons · 22001 viewers

Jess Stratton
Author

 
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  1. 43s
    1. Welcome
      43s
  2. 14m 45s
    1. Getting started
      2m 16s
    2. Touring the Outlook interface
      3m 54s
    3. Exploring the Ribbon
      4m 50s
    4. Exploring the Navigation and Status bars
      3m 45s
  3. 19m 40s
    1. An overview of adding accounts
      55s
    2. Adding an IMAP, Exchange, or POP account automatically
      1m 55s
    3. Adding an IMAP, Exchange, or POP account manually
      3m 22s
    4. Adding a Facebook and LinkedIn account using the Social Connector
      3m 18s
    5. Adding an RSS feed
      3m 28s
    6. Connecting to an iCloud account
      2m 57s
    7. Connecting with SkyDrive
      3m 45s
  4. 23m 14s
    1. Reading mail
      4m 54s
    2. Customizing the inbox
      5m 45s
    3. Saving attachments from a message
      3m 25s
    4. Searching mail
      3m 23s
    5. Flagging messages as junk mail
      3m 4s
    6. Finding messages quickly
      2m 43s
  5. 27m 22s
    1. Using conditional formatting to change font and color
      3m 43s
    2. Creating follow-up flags and color categories
      5m 49s
    3. Organizing mail into folders
      3m 42s
    4. Using Quick Steps to process messages
      4m 26s
    5. Using mail rules to process messages
      4m 40s
    6. Cleaning up your mailbox
      5m 2s
  6. 26m 32s
    1. Creating a new message
      3m 17s
    2. Replying to and forwarding a message
      3m 12s
    3. Formatting a message
      3m 43s
    4. Creating voting buttons in a message
      1m 57s
    5. Adding signatures
      2m 27s
    6. Sending an out-of-office or autoreply email
      4m 11s
    7. Exploring delivery options
      2m 39s
    8. Creating personal stationery
      4m 5s
    9. Exploring other mail settings
      1m 1s
  7. 22m 15s
    1. Introducing the Address Book
      51s
    2. Creating a new contact
      5m 17s
    3. Creating a new contact group
      2m 48s
    4. Assigning a category to a contact
      2m 38s
    5. Searching for contacts quickly
      3m 23s
    6. Moving and copying contacts into folders
      2m 1s
    7. Sharing contact data with others
      3m 38s
    8. Getting driving directions to a contact's address
      1m 39s
  8. 31m 22s
    1. Introducing the calendar
      4m 59s
    2. Creating an appointment and a reminder
      5m 44s
    3. Creating a meeting
      5m 5s
    4. Chairing a meeting
      2m 50s
    5. Responding to a meeting invitation
      3m 6s
    6. Opening other calendars
      3m 58s
    7. Printing, emailing, and sharing the calendar
      4m 7s
    8. Setting calendar preferences
      1m 33s
  9. 6m 24s
    1. Introducing tasks
      2m 6s
    2. Creating and assigning tasks
      2m 17s
    3. Creating notes
      2m 1s
  10. 13m 35s
    1. Exporting PST and OST data files
      3m 12s
    2. Reusing text by creating Quick Parts
      3m 14s
    3. Inserting pictures, charts, and screenshots into messages and calendar entries
      3m 24s
    4. Setting language preferences
      2m 19s
    5. Setting advanced general Outlook options
      1m 26s
  11. 27s
    1. Next steps
      27s

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