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Creating handouts and posters

From: Office for Educators

Video: Creating handouts and posters

In the classroom, when people talk about PowerPoint, they're most often referring to something that's going to be projected onto a screen or smart board. However, PowerPoint is a very powerful tool when it comes to its print features as well. To model some of the print features found in PowerPoint, I've opened up the transition presentation, which is available in the exercise files. Sometimes within Power Point, I have the ability to create student handouts, as well as posters for my classroom. In the transitions video, we went through and created these three slides to help remind students when we talk about second generation genetic results. We have to be sure that the parents are the offspring of the first generation of crossbreeding.

Creating handouts and posters

In the classroom, when people talk about PowerPoint, they're most often referring to something that's going to be projected onto a screen or smart board. However, PowerPoint is a very powerful tool when it comes to its print features as well. To model some of the print features found in PowerPoint, I've opened up the transition presentation, which is available in the exercise files. Sometimes within Power Point, I have the ability to create student handouts, as well as posters for my classroom. In the transitions video, we went through and created these three slides to help remind students when we talk about second generation genetic results. We have to be sure that the parents are the offspring of the first generation of crossbreeding.

This is an important misconception, and I may want to have these three slides as posters in my classroom. To do this, I can simply highlight all three of these by clicking on the first slide, holding down the Shift key and clicking on the last slide. In fact, maybe I'll even print out this fourth slide that has the red arrows on it, to really emphasize the offspring becoming the new parents. Now what I can do is go ahead and click on File, and go down to the Print options. Here I have a variety of things that I can select from. If I liked them to be slides in my classroom, I can simply print them as full-paged slides. Often, when I want to change the flow of a lesson, I will print out my PowerPoint presentation, give guided notes to my students, and have them gallery walk the slides around the classroom.

This is a way for them to get the material without me standing in front of the room and talking to them. When I'm creating gallery walk presentations for my students, very rarely do I do them in Microsoft Word. More often than not, I open up PowerPoint and I create the gallery walk information directly as slides in a PowerPoint to be printed out. This is a great way to organize gallery walk slides, or any kind of classroom posters that you have. Another reason I might want to print out my PowerPoint slides, is to create a handout that students that have a reading accommodation. Some students have a hard time reading the board, and having a copy of the slides on their desk will help them keep up with the pace of the lesson.

Also, if you have students taking notes, some students may not be able to write that fast. So having the ability to have the slides on their desk might help with that as well. The other reason that I print slides out are for students that are absent. In my classroom, one of my students will automatically know that they need to take one of the printed copies, write the name of the student that's absent on it, and put it in their folder. That way when the student comes back, they have the material needed to complete the classwork. And I don't have to take time to sit down with them and reteach them the content they missed. In order to print slides in a more productive fashion than just one per paper, you can choose how many slides to print per page.

Currently it says, Full Page Slides. I'm going to click on this button, and here I have the opportunity to choose, a Notes Page, which will still be one slide per page, but with additional writing space. I can choose it to outline my entire presentation, which won't be slides but bullet points of the content. Or I can choose to have anywhere from one slide to nine slideson a page. The most common print out I do is three slides per page. If you choose the three slides option, it not only gives you the slides on the left-hand side, It also gives you text lines where students can take notes. Often, if I'm presenting complicated material to my students, I will go ahead and print out the slides and allow them to take additional notes from the class presentation.

As you start printing out your PowerPoint presentations, the most important thing to remember is to not use a slide that's too small for your students to read. While it's very tempting to want to choose nine slides vertically, so that I can save some paper as I print out longer presentations. It may not be the most adequate accommodation for your students, and you may want to choose something that's a little bit easier to read, such as six slides per page or fewer. Now that we've selected the correct number of slides to print per page, there's only a few more settings and we're ready print these out. First thing I'd like to notice is that you can change the orientation of your slides.

Currently, it's set to a portrait orientation. This default portrait orientation setting can quickly be changed to landscape. And while it doesn't do much to increase the size of our slides when there's six, if you have four or fewer slides, it can make your slides slightly larger. For example, I will go ahead and choose four slides horizontally, and take a look at the size change when I switch to a portrait orientation. I will go and change this back to a landscape orientation. And the last thing we need to do is tell the printer exactly which slides to print. You remember earlier in this video, we selected only four slides.

However, when I brought up the print dialog box, I'm seeing every slide printing, not just the four we selected. That's because I need to tell the printer to only print our selection. By choosing print selection, I can see down at the bottom of the screen that it's become only one page of slides to print out. And there are the four slides we selected to print. And we're ready to send this to the printer.

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This video is part of

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Office for Educators

59 video lessons · 3037 viewers

Aaron Quigley
Author

 
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  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar
      47s
    6. Solution: Adding an online calendar
      1m 44s
  10. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students
      3m 59s
    4. Challenge: Create a shared phone log using a survey
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  11. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  12. 41s
    1. Next steps
      41s

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