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Creating a group

From: Outlook Web App (OWA) 2010 Essential Training

Video: Creating a group

In the same way that you can create individual contacts, you can also make groups. Simply go to New and choose Group and provide a group name. So there is a group of people that I meet with once a month and we have a meal and we talk about our business practices together. This is a council group that was set up by our local business organization. Now I can click and choose members. I can choose members from here. It just so happens that a couple people from Two Trees are actually involved in this organization. That's part of how I got the job was through these connections that I've made in the business Council,which was great.

Creating a group

In the same way that you can create individual contacts, you can also make groups. Simply go to New and choose Group and provide a group name. So there is a group of people that I meet with once a month and we have a meal and we talk about our business practices together. This is a council group that was set up by our local business organization. Now I can click and choose members. I can choose members from here. It just so happens that a couple people from Two Trees are actually involved in this organization. That's part of how I got the job was through these connections that I've made in the business Council,which was great.

So Judith is one of those people who is in this group. I can double-click to add her down here. But most of them are people in my contacts list. So Coleman and Mycroft and Mark --and I added Mark twice and I don't want to do that because I double-clicked, so I can simply backspace and delete that -- and then Sang are all members of this group. So one, two, three, there they all are. I'm going to say OK and this is my group. I can add whoever I would like down here, but I've got them all queued up here. Here I go Add to Group and they're all added.

You can tell whether somebody is coming from that global address book, where they look like a little Rolodex card; or my contacts list the Rolodex card with the picture. Those are a couple icons you might want to keep track of. If I want to add more people to the group, I simply enter their email addresses and click Add. They don't have to necessarily exist somewhere else. So if I wanted for example to add someone like this I can just add them to the group right here. They don't exist in the context list, they don't exist anywhere else, they only exist in the group.

I don't want to recommend that and the reason is you really want to have more information than just someone's email address. And if someone only exist in the group I can't email them directly using either of my address books, because they don't appear there. I would recommend that you make sure that everyone you want to add you begin by either creating this a contact or make sure they're in your global list. I can add whatever notes I want to here. A good use of this note section is to know when I add people to a group and when I remove them from the group.

When I'm all done I can simply click Save and Close and I have a new group right here at the top of the list. When I select new group I can see who's in the group. I can send a new message to everyone in the group at one time. I can create a new meeting request to all of these folks that are in my group. Let's imagine that this group isn't a council group, but is a group of vendors, a group of suppliers, a group of customers who participate in a focus group and somebody else says, can you send me that customer focus group? Yes, I can.

I can click forward and I can send them this council group or any other group. When they receive this they simply double-click and it goes into their contacts list, provided that they are using OWA or Outlook or Lotus Notes or any other application that can deal with virtual contact cards. So I have a lot of great features focused on being able to create groups that I can then use as shortcuts for meetings and for email.

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Outlook Web App (OWA) 2010 Essential Training

52 video lessons · 4084 viewers

Gini Courter
Author

 
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  1. 3m 24s
    1. Welcome
      1m 2s
    2. What OWA is and isn't
      2m 22s
  2. 15m 23s
    1. Logging in to OWA
      3m 21s
    2. Exploring the OWA interface
      5m 16s
    3. Exploring the light client interface
      4m 15s
    4. Comparing OWA light to the standard OWA interface
      2m 31s
  3. 15m 11s
    1. Composing a message
      5m 1s
    2. Checking spelling and setting message options
      5m 11s
    3. Attaching a file
      3m 8s
    4. Sending a message
      1m 51s
  4. 30m 45s
    1. Viewing messages
      6m 54s
    2. Printing messages
      4m 0s
    3. Downloading attachments
      5m 1s
    4. Replying and forwarding
      7m 43s
    5. Deleting and managing deleted items
      4m 0s
    6. Ignoring a conversation
      3m 7s
  5. 11m 54s
    1. Understanding tags
      3m 1s
    2. Creating and applying categories
      3m 52s
    3. Flagging items
      5m 1s
  6. 24m 59s
    1. Checking your mailbox size
      4m 5s
    2. Creating an inbox folder
      2m 29s
    3. Selecting and moving messages
      3m 31s
    4. Adding folders to favorites
      4m 28s
    5. Applying a filter
      5m 24s
    6. Searching for messages
      5m 2s
  7. 20m 17s
    1. Creating an email signature
      3m 59s
    2. Setting automatic replies
      8m 23s
    3. Changing your password
      2m 4s
    4. Creating inbox rules
      4m 50s
    5. Understanding notes
      1m 1s
  8. 21m 11s
    1. Viewing and printing calendars
      7m 4s
    2. Creating an appointment
      6m 4s
    3. Modifying and cancelling an appointment
      1m 57s
    4. Working with repeating appointments
      6m 6s
  9. 23m 24s
    1. Creating a meeting
      3m 22s
    2. Responding to a meeting invitation
      6m 0s
    3. Viewing responses
      2m 23s
    4. Updating a meeting
      8m 0s
    5. Creating repeating meetings
      3m 39s
  10. 8m 29s
    1. Sharing a calendar
      3m 19s
    2. Opening calendars belonging to others
      2m 25s
    3. Changing calendar sharing permissions
      2m 45s
  11. 17m 3s
    1. Creating a contact
      4m 16s
    2. Creating a group
      3m 24s
    3. Searching for a person
      3m 17s
    4. Importing or forwarding a contact or group
      4m 28s
    5. Creating a contact from an email
      1m 38s
  12. 14m 2s
    1. Creating a task
      4m 15s
    2. Viewing tasks and flagged items
      4m 2s
    3. Updating a task
      2m 41s
    4. Using repeating tasks
      3m 4s
  13. 1m 36s
    1. Next steps
      1m 36s

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