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Creating the gradebook layout

From: Office for Educators

Video: Creating the gradebook layout

Before we get started adding content and functionality to our grade book, we need to go ahead and give it some structure. In order to see the grade book a little easier, the first thing I'm going to do is go ahead and change my view down to about 75%. Clicking on the Zoom tab, I can come over here and make sure I'm at 75 and click OK. I can now see a little bit more of the space I have to work with. Now my grade book needs to have a place for a students' first name, last name, grade and a spot for the assignment name. Which means that my first assignment isn't actually going to start until I get to column E.

Creating the gradebook layout

Before we get started adding content and functionality to our grade book, we need to go ahead and give it some structure. In order to see the grade book a little easier, the first thing I'm going to do is go ahead and change my view down to about 75%. Clicking on the Zoom tab, I can come over here and make sure I'm at 75 and click OK. I can now see a little bit more of the space I have to work with. Now my grade book needs to have a place for a students' first name, last name, grade and a spot for the assignment name. Which means that my first assignment isn't actually going to start until I get to column E.

If I'd like space for 30 assignments, that means that my grade book needs to be at least 34 columns wide. Furthermore, because there's three spaces that'll be taken up in the header and I would like to have room for 30 students, I need to end up with a grid that's going to be 34 wide by 33 tall. I'm going to go ahead and place my cursor in the first cell and just start dragging that grid out. I'm going to go ahead and drag all the way to the right until I reach 34. Right next to my cursor, I can see a little indicator that I am now at 34, that's column and I'm going to go ahead and drag straight down until I reach 33.

There it is. I've now outlined the basics of my grade book. To make sure I can continue to see the workable space, I'm going to add some borders to this. I'm going to go ahead and go back to Home. I'm going to go to the Border icon and select All Borders. There we are. So far, we've got the basic layout done. Now we said that we need to have a place for the students' First name, Last name, Grade, as well as the Assignment name. And then underneath the Assignment name, we probably want to have space for Total Points and the Type of Assignment.

Right away, you can see that First, Last, and Grade are at the top of the grade book. I need to make sure that those end up directly down here right above where the name is going to be entered. To do this, I'm going to merge those cells by clicking and highlighting those three cells, I can then click on merge in center and it will automatically center those titles and drop them down to the appropriate places. Now, right where it says Assignment Name, it would be really hard to type in these tiny little boxes all the assignments we're going to do for this course. So what I'm going to do is I'm going to go ahead and grab between the one and two rows and I'm just going to drag this down to about, let's say, 100 pixels.

Looks good. There we go. Now unfortunately, look at Assignment Name, it still overlaps into the second cell. To change this, we're actually going to change the orientation of the text. I'm going to go ahead and click in the first assignment cell and drag all the way to the end of our grade book which should be There it is. I'm going to come up to Format Cells, and I'm going to go all the way down and click on the Format Cells icon. Here, I'm going to click on the Alignment tab. And I'm going to go ahead and change this alignment all the way up to a 75-degree angle and click OK.

You'll now notice that our grade book looks somewhat similar to those charts you can buy and hang in your classroom for tracking student data. What you'll also notice is that unfortunately, only the first cell shows angled. That's because the rest of these cells don't have any content yet. Doing something as simple as putting a period will actually give that cell some content where all of a sudden, it will show up angled as well. Now, while some of you won't mind your cells not being angled until you type the assignment in, if for some of you, you find it frustrating they don't look the correct way right away. You can just copy that period you placed in the first cell, pace it across to the rest of these cells.

And right away, our grade book starts to take shape with the angled section for the assignment name, a points column, a type column, a place for the student grade to go, a place for their first name, and their last name to show up. At this point, our grade book has some basic structure to it and it's time to start adding some functionality.

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This video is part of

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Office for Educators

59 video lessons · 3020 viewers

Aaron Quigley
Author

 
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  1. 2m 9s
    1. Welcome
      40s
    2. Using the exercise files
      26s
    3. Office at Orange Valley School
      36s
    4. What you should know before watching this course
      27s
  2. 1m 37s
    1. Exploring Office versions
      33s
    2. Using Office as an educator
      36s
    3. Using Office desktop and online applications
      28s
  3. 7m 24s
    1. Creating lesson plan templates
      3m 25s
    2. Adding form-field placeholders
      3m 59s
  4. 13m 11s
    1. Formatting headers and footers
      3m 9s
    2. Using AutoText
      2m 9s
    3. Writing math equations
      3m 34s
    4. Using charts and graphs
      4m 19s
  5. 13m 20s
    1. Using tables to create rubrics
      4m 21s
    2. Grading papers with Track Changes and Comments
      3m 49s
    3. Creating grade reports with mail merge
      5m 10s
  6. 4m 23s
    1. Challenge: Create a worksheet template with a dropdown menu
      49s
    2. Solution: Create a worksheet template with a dropdown menu
      3m 34s
  7. 40m 51s
    1. Creating a gradebook
      1m 3s
    2. Understanding cells
      2m 50s
    3. Creating the gradebook layout
      3m 29s
    4. Creating a dropdown list of assignment types
      3m 36s
    5. Writing the grade calculation functions
      5m 44s
    6. Using conditional formats
      5m 45s
    7. Setting the print area
      3m 17s
    8. Adding headers and footers
      2m 28s
    9. Adding list sorting
      2m 38s
    10. Freezing frames and cleaning up
      2m 43s
    11. Replicating sheets
      2m 0s
    12. Challenge: Write a conditional format
      58s
    13. Solution: Write a conditional format
      4m 20s
  8. 35m 28s
    1. Creating a PowerPoint presentation
      22s
    2. Selecting and modifying templates
      4m 1s
    3. Enhancing student engagement with animations
      6m 37s
    4. Utilizing transitions
      4m 42s
    5. Adding graphs and charts
      4m 17s
    6. Adding and configuring media
      4m 18s
    7. Creating handouts and posters
      4m 10s
    8. Configuring presentation settings
      3m 13s
    9. Challenge: Fade transitions to simulate animated graph elements
      37s
    10. Solution: Fade transitions to simulate animated graph elements
      3m 11s
  9. 8m 57s
    1. Adding a school email account and syncing to a remote calendar
      40s
    2. Setting up email accounts
      22s
    3. Creating calendars by class
      3m 2s
    4. Contact notes and groups
      2m 22s
    5. Challenge: Adding an online calendar
      47s
    6. Solution: Adding an online calendar
      1m 44s
  10. 13m 4s
    1. Creating centralized file storage
      3m 59s
    2. Creating a home-office-to-school workflow
      1m 13s
    3. Surveying students
      3m 59s
    4. Challenge: Create a shared phone log using a survey
      54s
    5. Solution: Create a shared phone log using a survey
      2m 59s
  11. 14m 32s
    1. Creating a class website
      31s
    2. Using SharePoint to share information
      42s
    3. Student collaboration
      3m 58s
    4. Teacher collaboration
      5m 21s
    5. Challenge: Add a grading rubric to a SharePoint student site
      49s
    6. Solution: Add a grading rubric to a SharePoint student site
      3m 11s
  12. 41s
    1. Next steps
      41s

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