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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
A theme is a set of coordinated colors and fonts. PowerPoint comes with dozens of built-in layouts, color sets, and font sets that have been designed by Microsoft and they also appear in other Microsoft Office applications such as Word. You can modify these theme elements and save them as your own for future use. When you open up a blank presentation, most people start by applying a design theme. The default theme is Office with black Calibri text. Now on that Design tab are all the various themes.
If you click the More button on the far right, you can see all the rest of them. I'll change ours to Slipstream. Slipstream has the same aqua colors, but it also has a white radial gradient in the middle. But notice that the slide title is down here on the lower right. I'm going to need to go to my Slide Master to relocate it. We covered the Slide Master in depth earlier in this course. I'll go to the View Ribbon and to Slide Master, and I'll scroll up to the top and make sure that I'm on the main Slide Master so that my change cascades down to all the other slides.
I'll pick up the slide title and drag it to the top, make it a little bigger, and I'll go to the Home Ribbon and I'm going to make the Size 30 by typing it. I'm also going to move my bullets down a little bit by clicking on the edge of the box and dragging down. And last, I'll move my title down just a little bit by using my Down arrow until it looks right. I'll go back to the Slide Master tab on the upper-left and then close the Master View.
Now let's take a look at how the design themes are put together. I want to go back to the Design tab, and on the right of the themes, I see buttons for colors, fonts, and effects. Every design theme has its own color set. Our Slipstream is down here under the Ss. The way that the colors come into play is this; let's go to Slide 2 and I'm going to highlight this text right here. When I look at the font color and drop it down, I can see two different color sets. There's the Theme Colors up top and Standard Colors down below. If I change the color using the Theme Colors, if I change my design theme, what looks like aqua right here could turn into orange or green, but at least it'll be coordinated with the rest of the slide.
If instead I use the Standard Colors at the bottom, I'll get the standard rainbow and no matter what theme I apply, these colors will stay the same. So I do want to use the aqua. Now you can also customize these colors. If I click on the Colors button, down at the bottom it says Create New Theme Colors. This list of colors refers to the different elements on the slide and there is a dark and a light version. So first, I'm going to change my text color and instead of black, I'll make it a dark aqua. And for my Light 1, I'll make this one light aqua. Down at the bottom I can name my scheme and I'll call it Samoca, and then click Save. Now my Samoca color scheme will be available to me whenever I need it, even in new documents.
Fonts work exactly the same way. When you look at the Fonts list, one thing that people find confusing is that the name of the font set doesn't actually reflect the name of the fonts in the set. So our Slipstream is actually the font Trebuchet. You can create your own font sets in the same way. Down at the bottom of the list it says Create New Theme Fonts. I'll click on it, and instead of using Trebuchet, I'm going to change ours to Maiandra. And I can do this both for the titles on the slides and for the body text on the slides as well.
One other little trick is that if you type the first letter of the font name, it will scroll to that letter on the list. And again, I'll call this Samoca and click Save. Themes also have a default special effects style and you can change it here using this button. Slipstream has its own style, but I can hold my cursor over several different ones and see what happens to the blue bars on the sides. I'll go ahead and change this to Paper. Once you've set your design theme, your colors, and your fonts, you can save the theme for future use. I'll click on the More button on the right of the Themes Gallery, and down at the bottom it says Save Current Theme. I'll give this theme the name Samoca, and save it.
Now if I make a new presentation, I'll do a Cmd+N, and when I go to Design and dropdown to Gallery, I'll see my own custom theme right here, so I can just click on Samoca. Now I have my colors, my Maiandra font, and all the other settings that I've applied. Notice that even my custom layouts are applied. Being able to design your own themes allows you to be consistent between projects. By customizing your color and font schemes, it also ensures that your slideshow won't be it the same as the hundreds of others that people have to sit through within their lifetimes.
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