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Discover the power shortcuts the pros use to navigate PowerPoint 2010 with ease. Author Alicia Katz Pollock shows how to customize views, work with text, format slides, and publish your final presentation. The course also includes her top 10 tips for working with presentations, including autofitting text, creating custom bullets, and using shapes to mask images and video.
When designing a PowerPoint slideshow, you want to strike a balance between attention-getting and distracting. Animating your objects will certainly help your audience focus on your slideshow, but it's crucial that you design them in a way that enhances your content instead of pulling your viewer into their own reverie. At the end of our slideshow, I have a slide with some animation. I'll come down to the Slideshow button and play it for you. Now, to make that happen, there is a lot of complexity involved.
We had to animate the sculpture, so it both entered in and rolled at the same time, grew and shrunk, and exited. We had to do the same thing for the text, but without the exit. So let's take a look at how to build this from scratch. Go up to the New Slide button and add a Title Only slide. Go to the Insert Ribbon, and click on Picture. In our Exercise Files, we have file number 87495374 and I'll double-click on it to insert it. Now that's too big.
So I am going to come immediately up to the Size settings in the upper right-hand corner. I am going to set the Height to 3.5, click in the Width, and then click off of the object. When I click back on the object, I can see that the Height and Width resize themselves proportionally. I'll bring my little guy down into the middle of the slide. I'll even go to the Align button and align it in the center just to make sure. The next thing that I want to do to the sculpture is get rid of the white background, so that as it's spinning, the white box doesn't overlap this line. We did this in an earlier video.
I'll go up to the Color button and down at the bottom, choose Set Transparent Color, and then click on the white background. I won't see any changes right now, but again, the spinning corners won't overlap this blue line. Let's start setting the animation. Go to the Animation ribbon, and we're going to have the artwork fly in, so I will click on Fly In, in the gallery. Then we'll go to Effect Options to the right and choose From Left. That's how he arrives on the slide.
I am also going to click back on the image and go up to start, and change it from On Click to With Previous, so that it happens as soon as we arrive on this slide. I need to add the spin. I am going to come over here to Add Animation so that it makes the effects cumulative, and down under Emphasis, I will choose Spin. I also want this one to start With Previous, so that it happens at the same time. I open up the Animation pane by clicking this button on the ribbon right here. This allows us to see what's actually happening with all of our animations. Right now, the Duration is 2 seconds for the animation. I am going to Shift+click on both of the two effects, and change the Duration to 0.5 for both of them.
The next animation we need to do is the effect that makes it grow, and shrink. So I'll click back on the picture, come up to Add Animation, and add the EmphasisGrow/Shrink. Now this we want to happen after it rolls onto the screen. So I am going to choose the Start, and make this After Previous. I also want to customize the effect a little bit more. Click on the dropdown arrow to the right of the picture effect in the Animation pane, and choose Effect Options.
Change the size to 115 using the Custom on the dropdown menu. Also, set it to Auto-reverse. Grow/Shrink generally grows really big and then snaps back to the original size. We want it to gently shrink back down. So I will make sure I have a check here in front of Auto-reverse, and I'll click OK. After that happens, we want it to exit. So I will go up to Add Animation and again, we'll do Fly Out, and this time, I'll click on Effect Options so that the effect happens to the right, and I want to make sure that this starts after the Grow/Shrink and then last, we need to set the spin.
Again, I'll use the Add Animation button, ask it to spin, have it spin with the fly out, Shift+click on the 2, and set the duration to 0.5 so that it flies out at the same speed that it flew in. So now we have our animation. Now, we have to add our textbox. I want to go to the Insert Ribbon, and over to textbox in the middle. I am going to click over here on the side so that it's easier to read what I'm typing. In all caps, I am going to type in SAMOCA and the on then next line, without the all caps, I'll put in my address, and now we'll format it.
I will click on the edge of the box, so that my first formatting is applied to all the letters. I'll come up to the font colors and make this the darkest teal. Now, my lines are too close together, so I will come over here to Line Spacing, and set that to 1, and I'll center all the text. I am now going to highlight SAMOCA and make it a little bit bitter. I will change that font size to 28. Now, I am going to move my text on top of my circle, and as I drag it, I can see lines for both the horizontal and the vertical alignment.
Another way to do this would be to click on the textbox, hold down the Shift key, and click on your image, so that they're both highlighted. I will go up to the Arrange button, and down to Align. Now, make sure that this is aligning the objects, not to the slide. So I will click on Align Selected Objects. Then I will come up to Arrange, down to align again, and first, I will align it centered, and then I will go to Arrange again, Align again, and Middle.
So now I know that they're perfectly aligned, and I will click off. My last step is to put the text behind the image. So I will click on it, go up to the Drawing Tools Format button, and send it backward. My next step is to apply the first few animation effects to my words as well. So I am going to click off, and then click just on my image. I am going to go back to the Animations Ribbon and I am going to use the Animation Painter button right here. I'll click on it, and then click on my textbox and I can see the animation being applied.
Now, I don't want the animation to grow and shrink and exit. So I am going to come over here to the Animation Pane, and now I can see where I have my picture, and where my effects are for my textbox. I want to keep the Fly In, and I want to keep the spin. But I don't want the Grow and Shrink, so I will just click on it, and click Delete on my keyboard, and then I'll do the same thing for the Exit, and the Spin on the textbox. So now all the textbox does is fly in with the spin.
My very last step is to put my text behind the image. So I will click on my textbox, go up to the Drawing Tools Format ribbon, and send the textbox backward. Now, it's behind the image. Let's see how it looks. Let's go down to the right and click the Slideshow button. Okay, so that was good, but it's not exactly what I'm looking for. The text came in after the image rolled out, and I think the Grow/Shrink took a little bit too long as well. So I am going to hit Esc. Let's click on our textbox animation, and Shift+click on the second one, and drag them up so they occur at the same time as the picture, and I'll click back on the Animations Pane and double check that they're With Previous, so that they're happening at the same time.
Now, let's change the Duration on the Grow and Shrink. That's this effect right here that says Picture 2. I can see the little image right here is growing, and I will change that Duration to 0.5 also, so everything is consistent. Let's also give our slide a title as well. Okay, let's play it again. And there we go! As you can see, Entrance, Emphasis, and Exit effects can be used in combination by setting the Order, Duration,and Triggers, allowing you to createspecial effects to wow your audience.
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